Part-Time Billing & Enrollment Office Assistant (22 hrs/wk)

Minnetonka Public School District; Minnetonka (MN); On-site; USD 29,000 - 41,000; Part time

Job summary

Minnetonka Community Education Center (MCEC) is hiring a Temporary Level III Explorers Childcare Billing and Enrollment Office Assistant in Minnetonka. The role supports billing, enrollment, and data management for 1,500+ Explorers, with 22 weekly hours over about 18 weeks.

Hours are Thursdays and Fridays, plus up to 10 flexible hours per week. Minimum wage is $25.41 per hour; benefits are not provided. The position emphasizes confidentiality, customer service, and accurate record-keeping.

Qualifications

• Minimum of 3 years clerical experience.
• Experience working with billing and accounting.
• Proficient in Microsoft Office and Google Workspace.
• Experience with databases/registration systems.
• Ability to type and process documents accurately at 50 wpm.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
• Problem-solving and good judgment.
• Professionalism, reliability and attention to detail.
• Knowledge of Community Education programs and district operations preferred.

Responsibilities

• Process childcare account transactions including charges, refunds, adjustments, and fees; manage billing and accounts receivable.
• Monitor accounts with past due balances and assist families for timely payment.
• Administer county childcare assistance billing and help families access scholarships and subsidies.
• Reconcile data for annual program audits and maintain confidentiality and data security.
• Manage data for 1,500+ Explorers, including enrollment periods and contact information.
• Oversee registration system setup and maintenance for families and staff.
• Provide clear enrollment guidance and responsive customer service.
• Support on-site program activities and staff onboarding as needed.

Skills

Clerical experience

Billing and accounting

Office software proficiency

Typing 50 wpm

Organizational skills

Communication skills

Privacy/confidentiality

Teamwork

Tools

Microsoft Office

Google Workspace

Registration systems

Job description

Minnetonka Community Education Center (MCEC) is hiring a Temporary Level III Explorers Childcare Billing and Enrollment Office Assistant in Minnetonka. The role supports billing, enrollment, and data management for 1,500+ Explorers, with 22 weekly hours over about 18 weeks.

Hours are Thursdays and Fridays, plus up to 10 flexible hours per week. Minimum wage is $25.41 per hour; benefits are not provided. The position emphasizes confidentiality, customer service, and accurate record-keeping.