Executive Assistant

HAIL Partners Limited; New York (NY); Hybrid; USD 119,000 - 145,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

HAIL Partners Limited, a global private equity firm in Midtown, seeks an experienced Executive Assistant to support a Partner and 2–3 executives. This fast-paced, autonomous role suits a proactive EA who thrives on challenge and delivering high‑quality support across time zones and complex calendars.

You will manage calendars, arrange international travel, coordinate events, liaise with portfolio companies, investors, and board members, and help keep the team organized.

Qualifications

• 5+ years of administrative/executive support experience, ideally in private equity or financial services.
• Proven track record partnering with senior executives and driving process improvements.
• Strong prioritisation, foresight, and ability to manage multiple time zones.
• A true team player who thrives in a collaborative EA environment.
• Autonomous decision-making and problem-solving capabilities.

Responsibilities

• Manage complex calendars across multiple calendars and time zones.
• Coordinate international travel arrangements and multi-stop itineraries.
• Own key team events and meetings, including offsites and strategic planning.
• Act as central point of contact between leaders and stakeholders (portfolio companies, investors, boards).
• Support broader team initiatives and maintain discretion and professionalism.
• Collaborate with other EAs to provide seamless support.
• Handle expenses and invoice processing (SAP Concur) and update CRM systems.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

SAP Concur

CRM systems

Expense management

Team collaboration

Tools

SAP Concur

CRM systems

Job description

HAIL Partners is working with a global, highly progressive Private Equity firm based in Midtown. The firm is looking for a high-performing Executive Assistant who will support a Partner and 2/3 other executives. This is a fast-paced and dynamic environment where no two days are the same, ideal for a proactive EA who thrives on challenge, flexibility, and autonomy.

Responsibilities

• Manage complex and constantly changing calendars, coordinating heavy scheduling across numerous calendars and international time zones
• Coordinate international travel arrangements, including multi-stop itineraries and varied modes of transport
• Anticipate needs and bring structure, helping the team operate efficiently
• Take ownership of key team events and business-critical meetings, such as offsites and strategic planning sessions
• Act as a central point of contact between senior leaders and a range of internal and external stakeholders, including portfolio companies, investors, and board members
• Liaise confidently across internal teams and external stakeholders, maintaining discretion and professionalism at all times
• Support broader team initiatives and contribute to a positive, high-performance culture
• Collaborate with other Executive Assistants to provide seamless team support
• Handle administrative processes including expense and invoice management (SAP Concur) and updating CRM systems

Requirements

• 5+ years of administrative/executive support experience, ideally in Private Equity or broader financial services. Working in a fast-paced environment is essential
• Proven experience partnering strategically with senior executives and driving process improvements
• Demonstrates a strong understanding of executive and business priorities, using foresight and initiative to proactively manage time and workload effectively
• A true team player who thrives in a collaborative EA environment
• Strong time management and prioritisation, adept at handling conflicting priorities
• Autonomous decision-making: operates independently, solving complex problems and developing practical, solution-focused plans
• Base salary: up to $132,000 + Overtime
• Hybrid working model (2-3 days a week in the office)