Senior EA to CEO: Master Calendars, Travel & Ops

Duolingo; Pittsburgh (Allegheny County); On-site; USD 152,000 - 228,000; Full time

Job summary

Duolingo is hiring an Executive Assistant to the CEO to keep the CEO focused on the company’s highest priorities. You will manage complex calendars, logistics, and executive workflows in collaboration with the Office of the CEO, working in person with senior leaders and other EAs.

You will coordinate detailed domestic and international travel, prepare for board meetings, and represent the CEO’s office with professionalism while maintaining confidentiality and discretion.

Qualifications

• 10+ years of progressive experience directly supporting senior executives.
• Excellent calendar orchestration, logistics, and meeting readiness.
• Outstanding written and verbal communication; attention to detail.
• Unshakeable discretion and judgment; calm, focused execution under pressure.

Responsibilities

• Own end-to-end calendar management for the CEO, prioritizing time against goals and protecting prep windows.
• Partner with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure alignment of the CEO’s schedule.
• Plan and manage detailed domestic and international travel, incl. board meetings and off-sites.
• Build lightweight systems and documentation to improve executive workflows and leverage AI where helpful.
• Serve as a high-judgment point of contact, maintaining confidentiality and professionalism.

Skills

Executive support

Calendar management

Discretion

Cross-functional collaboration

Tools

G Suite

Slack

Zoom

Mac

Job description

Duolingo is hiring an Executive Assistant to the CEO to keep the CEO focused on the company’s highest priorities. You will manage complex calendars, logistics, and executive workflows in collaboration with the Office of the CEO, working in person with senior leaders and other EAs.

You will coordinate detailed domestic and international travel, prepare for board meetings, and represent the CEO’s office with professionalism while maintaining confidentiality and discretion.