Executive Assistant to the CEO

Duolingo; Pittsburgh (Allegheny County); On-site; USD 152,000 - 228,000; Full time

Job summary

Duolingo is hiring an Executive Assistant to the CEO to keep the CEO focused on the company’s highest priorities. You will manage complex calendars, logistics, and executive workflows in collaboration with the Office of the CEO, working in person with senior leaders and other EAs.

You will coordinate detailed domestic and international travel, prepare for board meetings, and represent the CEO’s office with professionalism while maintaining confidentiality and discretion.

Qualifications

• 10+ years of progressive experience directly supporting senior executives.
• Excellent calendar orchestration, logistics, and meeting readiness.
• Outstanding written and verbal communication; attention to detail.
• Unshakeable discretion and judgment; calm, focused execution under pressure.

Responsibilities

• Own end-to-end calendar management for the CEO, prioritizing time against goals and protecting prep windows.
• Partner with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure alignment of the CEO’s schedule.
• Plan and manage detailed domestic and international travel, incl. board meetings and off-sites.
• Build lightweight systems and documentation to improve executive workflows and leverage AI where helpful.
• Serve as a high-judgment point of contact, maintaining confidentiality and professionalism.

Skills

Executive support

Calendar management

Discretion

Cross-functional collaboration

Tools

G Suite

Slack

Zoom

Mac

Job description

Our mission at Duolingo is to develop the best education in the world and make it universally available. It’s a big mission, and that’s where you come in!

At Duolingo, you’ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You’ll have limitless learning opportunities and daily collaborations with world-class minds — while doing work that’s both meaningful and fun.

Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.

Read our blog to learn more.

About The Role...

We’re hiring an Executive Assistant to the CEO to keep the CEO focused on Duolingo’s highest priorities and ensure their days run smoothly. You’ll lead complex calendar stewardship, coordinate mission-critical logistics, and partner closely with the Office of the CEO to create clarity, flow, and follow-through across internal and external engagements. This is an in-person role with regular collaboration across executive leaders and EAs.

You will...

• Own end-to-end calendar management for the CEO, prioritizing time against company goals, stakeholder needs, and leadership cadences; proactively resolve conflicts and protect prep, travel, and deep-work windows.
• Partner closely with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure the CEO’s schedule reflects strategic priorities and that handoffs are seamless.
• Plan and manage detailed domestic and international travel, including itineraries, and logistics for board meetings, off-sites, and external appearances.
• Build lightweight systems and documentation that improve executive workflows; use modern productivity tools and AI to increase speed, quality, and reliability.
• Serve as a high-judgment point of contact for internal and external stakeholders, maintaining confidentiality and representing the CEO’s office with professionalism.

You have...

• 10+ years of progressive experience directly supporting senior executives, with the majority of your career spent in an Executive Assistant or comparable executive support role. Experience supporting a CEO or C-suite executive in a fast-paced, complex organization is strongly preferred.
• Demonstrated excellence in high-volume calendar orchestration, logistics, and meeting readiness, with a track record of anticipating needs and solving problems proactively.
• Outstanding organization and written/verbal communication skills; you keep details tight, documentation clear, and stakeholders aligned.
• Unshakeable discretion and judgment; calm, focused execution under pressure; and a service mindset that helps leaders operate at their best.
• Comfort collaborating across senior leadership and cross-functional teams, and working in person with the Office of the CEO and other EAs.
• Proficiency with modern productivity and collaboration tools (G Suite, Slack, Zoom, Mac) and an interest in leveraging AI to streamline workflows.

Exceptional candidates will have...

• 10+ years supporting CEOs in high-growth or complex organizations.
• Experience coordinating board meetings, leadership off-sites, and major external engagements across time zones.
• Prior partnership with a Chief of Staff and/or Office of the CEO team to align executive time with strategic priorities.
• Experience using generative AI and automation in an EA context to improve speed and quality of deliverables.
• Experience collaborating closely with a broader Executive Operations or People function.

Salary Range

$152,000—$228,000 USD

The offered salary is dependent upon several factors, including work experience, skills, and internal peer comparisons. The posted range is subject to change in the future. For this role, base salary is supplemented by equity compensation. We encourage you to talk with your recruiter for more information related to compensation for this role!

Accommodations:

We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact [e-mail].

Equal Employment Opportunity:

Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.