Executive Assistant to the CEO

Duolingo, Inc; Pittsburgh (Allegheny County); On-site; USD 152,000 - 228,000; Full time

Benefits offered by this job

Equity compensation

Comprehensive wellness benefits

Job summary

Duolingo, Inc is seeking an Executive Assistant to the CEO to ensure that the CEO stays focused on top priorities while managing complex calendars and logistics. This in-person role involves collaboration with executive leaders and requires exceptional organizational skills, communication abilities, and a high degree of discretion.

The ideal candidate must have significant experience working with senior executives, ideally with 10+ years of supporting CEOs in fast-paced environments. The position offers competitive salary and benefits.

Qualifications

• Significant experience supporting a CEO or senior executive with complex schedules.
• Excellence in calendar orchestration and logistics with proactive problem-solving.
• Outstanding organization and communication skills.

Responsibilities

• Manage the CEO's calendar, ensuring alignment with company goals.
• Coordinate travel and logistics for board meetings and external appearances.
• Maintain confidentiality and represent the CEO’s office professionally.

Skills

Calendar management

Logistics coordination

Written communication

Verbal communication

Problem-solving

Discretion and judgment

Tools

G Suite

Slack

Zoom

Mac

Job description

Our mission at Duolingo is to develop the best education in the world and make it universally available. It’s a big mission, and that’s where you come in!

At Duolingo, you’ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You’ll have limitless learning opportunities and daily collaborations with world-class minds — while doing work that’s both meaningful and fun.

Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.

We’re hiring an Executive Assistant to the CEO to keep the CEO focused on Duolingo’s highest priorities and ensure their days run smoothly. You’ll lead complex calendar stewardship, coordinate mission‑critical logistics, and partner closely with the Office of the CEO to create clarity, flow, and follow‑through across internal and external engagements. This is an in‑person role with regular collaboration across executive leaders and EAs.

Responsibilities

• Own end‑to‑end calendar management for the CEO, prioritizing time against company goals, stakeholder needs, and leadership cadences; proactively resolve conflicts and protect prep, travel, and deep‑work windows.
• Partner closely with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure the CEO’s schedule reflects strategic priorities and that handoffs are seamless.
• Plan and manage detailed domestic and international travel, including itineraries, and logistics for board meetings, off‑sites, and external appearances.
• Build lightweight systems and documentation that improve executive workflows; use modern productivity tools and AI to increase speed, quality, and reliability.
• Serve as a high‑judgment point of contact for internal and external stakeholders, maintaining confidentiality and representing the CEO’s office with professionalism.

Qualifications

• Significant experience supporting a CEO, founder, or senior executive with complex, fast‑changing schedules and priorities.
• Demonstrated excellence in high‑volume calendar orchestration, logistics, and meeting readiness, with a track record of anticipating needs and solving problems proactively.
• Outstanding organization and written/verbal communication skills; you keep details tight, documentation clear, and stakeholders aligned.
• Unshakeable discretion and judgment; calm, focused execution under pressure; and a service mindset that helps leaders operate at their best.
• Comfort collaborating across senior leadership and cross‑functional teams, and working in person with the Office of the CEO and other EAs.
• Proficiency with modern productivity and collaboration tools (G Suite, Slack, Zoom, Mac) and an interest in leveraging AI to streamline workflows.

Exceptional Candidates

• 10+ years supporting CEOs in high‑growth or complex organizations.
• Experience coordinating board meetings, leadership off‑sites, and major external engagements across time zones.
• Prior partnership with a Chief of Staff and/or Office of the CEO team to align executive time with strategic priorities.
• Experience using generative AI and automation in an EA context to improve speed and quality of deliverables.
• Experience collaborating closely with a broader Executive Operations or People function.

Benefits

Take a peek at how we care for our employees' holistic well-being with our benefits here.

Equal Employment Opportunity

Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Fraud Warning

Unfortunately, there is a rise in scammers pretending to be real Duolingo employees. Duolingo and our employees will never ask for your Social Security number, bank details, or passport info, and we’ll never ask you to deposit a check, purchase equipment, or exchange money during the interview process. Real Duolingo employees always use an email that ends in @duolingo.com or @recruiting.duolingo.com. Stay alert and double‑check these details before sharing any information.

Salary Information

The offered salary is dependent upon several factors, including work experience, skills, and internal peer comparisons. The posted range is subject to change in the future. For this role, base salary is supplemented by equity compensation. We encourage you to talk with your recruiter for more information related to compensation for this role!

Salary Range:

$152,000 — $228,000 USD