Senior EA to CEO & Admin Lead — Onsite

UW Advancement Careers; Seattle (WA); On-site; USD 78,000 - 110,000; Full time

Job summary

UW Medical Center is seeking an Executive Assistant to support the Chief Executive Officer and the Associate Administrator for Essential Services in a fast-paced hospital environment. This role involves coordinating complex schedules, preparing meetings, and serving as a liaison to Board and state officials.

You will help manage sensitive information, prepare professional reports, and contribute to budget oversight.

Qualifications

• Bachelor's degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization.
• Experience supporting senior leadership, including Directors or higher-level leaders.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint) and Teams, Zoom, and SharePoint editing.
• Ability to handle confidential information with tact, discretion, and diplomacy.
• Ability to work under pressure in a high-volume academic healthcare setting with shifting priorities.
• Excellent verbal and written communication skills and a professional demeanor.
• Demonstrated good judgment, initiative, and discretion within the scope of the role.

Responsibilities

• Advance executive priorities and manage scheduling for two executives (CEO and Associate Administrator) to align with priorities.
• Coordinate committee meetings, events, and hospital activities, including logistics and equipment.
• Develop and implement policies and procedures to support UWMC Administration and ensure compliance.
• Serve as liaison to Board of Trustees, University Leadership, state officials, and community leaders; represent UWMC in external interactions.
• Support executive decision-making by conducting research, preparing issues for review, and providing timely recommendations.
• Draft and edit correspondence, reports, memos, letters, and meeting agendas; record and edit notes as requested.
• Assist with budget preparation, interpretation, analysis, and monitoring and approve departmental expenditures as assigned.

Skills

Executive support

Calendar management

Communication

Discretion

Team coordination

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Zoom

SharePoint

Outlook

PowerPoint

Job description

UW Medical Center is seeking an Executive Assistant to support the Chief Executive Officer and the Associate Administrator for Essential Services in a fast-paced hospital environment. This role involves coordinating complex schedules, preparing meetings, and serving as a liaison to Board and state officials.

You will help manage sensitive information, prepare professional reports, and contribute to budget oversight.