Executive Assistant to CEO, UW Medical Center

UW Advancement Careers; Seattle (WA); Sur place; USD 78 000 - 110 000; Plein temps

Résumé du poste

UW Medical Center is seeking an Executive Assistant to support the Chief Executive Officer and the Associate Administrator for Essential Services in a fast-paced hospital environment. This role involves coordinating complex schedules, preparing meetings, and serving as a liaison to Board and state officials.

You will help manage sensitive information, prepare professional reports, and contribute to budget oversight.

Qualifications

• Bachelor's degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization.
• Experience supporting senior leadership, including Directors or higher-level leaders.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint) and Teams, Zoom, and SharePoint editing.
• Ability to handle confidential information with tact, discretion, and diplomacy.
• Ability to work under pressure in a high-volume academic healthcare setting with shifting priorities.
• Excellent verbal and written communication skills and a professional demeanor.
• Demonstrated good judgment, initiative, and discretion within the scope of the role.

Responsabilités

• Advance executive priorities and manage scheduling for two executives (CEO and Associate Administrator) to align with priorities.
• Coordinate committee meetings, events, and hospital activities, including logistics and equipment.
• Develop and implement policies and procedures to support UWMC Administration and ensure compliance.
• Serve as liaison to Board of Trustees, University Leadership, state officials, and community leaders; represent UWMC in external interactions.
• Support executive decision-making by conducting research, preparing issues for review, and providing timely recommendations.
• Draft and edit correspondence, reports, memos, letters, and meeting agendas; record and edit notes as requested.
• Assist with budget preparation, interpretation, analysis, and monitoring and approve departmental expenditures as assigned.

Connaissances

Executive support

Calendar management

Communication

Discretion

Team coordination

Formation

Bachelor's degree

Outils

Microsoft Office

Teams

Zoom

SharePoint

Outlook

PowerPoint

Description du poste

Job Description

University of Washington Medical Center – Administration has an outstanding opportunity for an Executive Assistant to the Chief Executive Officer of UW Medical Center and the Associate Administrator for Essential Services.

WORK SCHEDULE

• Day Shifts
• Onsite

POSITION HIGHLIGHTS

• Executive-level assistance and administrative operations support to two executives, the Chief Executive Officer of UW Medical Center and the Associate Administrator for Essential Services
• Essential Services at UW Medical Center includes: Environmental Services, Food & Nutrition Services, Pathology, Patient Nutrition, Radiology Imaging Services, and Radiation Oncology

Primary Job Responsibilities

• Advance executive priorities. Manage scheduling for two executives, the UWMC CEO and the Associate Administrator for Essential Services, aligning commitments with established priorities to support effective hospital operations.
• Deliver well-coordinated meetings and events. Independently coordinate committee meetings, special events, open forums, and hospital activities, managing accommodations, equipment orders and operation, and logistics.
• Strengthen administrative operations. Independently plan, coordinate, and implement policies and procedures that support UWMC Administration and ensure compliance with all regulatory requirements.
• Build strong stakeholder partnerships. Serve as a liaison to the Board of Trustees, University Leadership, State officials—including the Governor’s office—and community leaders. Cultivate relationships and represent UWMC in interactions with UW Medicine leaders, King County, the State of Washington, and other community entities.
• Support informed executive decision-making. Independently exercise delegated authority to support senior executives, including the CEO, and manage sensitive, high-priority tasks with discretion. Conduct research, collect data, prepare issues for executive review and elevate as appropriate—including inquiries, comments, and complaints—and provide timely recommendations for action.
• Develop clear, professional communications. Draft, edit, and finalize correspondence, reports, memos, letters, and meeting agendas; record, compose, and edit meeting notes as requested.
• Support responsible budget stewardship. As assigned, assist with budget preparation, interpretation, analysis, and monitoring, as well as approval of departmental expenditures.

Requirements

• Bring a strong foundation in executive support. A bachelor’s degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management.
• Contribute your experience supporting senior leadership. Experience reporting to a Director or higher-level leader.
• Put your technology skills to work. Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing.
• Handle sensitive information with care. Ability to manage executive-level confidential information with tact, discretion, and diplomacy.
• Navigate a dynamic healthcare environment. Ability to work effectively under pressure, balancing frequent deadlines, ongoing interruptions, and shifting priorities in a high-volume academic healthcare setting.
• Communicate with clarity and professionalism. Excellent verbal and written communication skills, a professional demeanor, and demonstrated ability to prepare professional reports.
• Bring sound judgment and initiative. A demonstrated track record of exercising good judgment, taking appropriate initiative, and using discretion within the scope of the role.
• An equivalent combination of education and experience may substitute for stated requirements.

About Uw Medical Center

UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As one of the top hospitals in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in multiple specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances. UW Medical Center is proud to be recognized with Magnet Hospital status by the American Nurses Credentialing Center. As a teaching hospital and research center, we're deeply committed to the enhancement of care for our patients-as well as the professional growth of our staff.

Excellence. Exploration. Education.

Compensation, Benefits And Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum

$110,004.00 annual

Benefits

Other Compensation:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About Uw Medicine – Where Your Impact Goes Further

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the publicby advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.