Executive Assistant to CEO & Associate Administrator

University of Washington; Seattle (WA); On-site; USD 78,000 - 110,000; Full time

Job summary

University of Washington Medical Center in Seattle seeks an Executive Assistant to the Chief Executive Officer of UW Medical Center and the Associate Administrator for Essential Services. You will provide executive-level support, manage calendars, coordinate meetings, and liaise with high-level stakeholders.

This role requires a Bachelor's degree and 4-5 years of relevant experience in a large organization, strong MS Office/Teams/SharePoint skills, and discretion. Onsite, day shifts, full-time.

Qualifications

• Bachelor’s degree and 4-5 years of executive administrative support in a large, complex org.
• Experience supporting senior leadership, including reporting to a Director or higher.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint), Teams, Zoom and SharePoint; handle confidential info.

Responsibilities

• Advance executive priorities; manage scheduling for two executives and align with priorities.
• Coordinate meetings, events, and logistics for committees and hospital activities.
• Plan and implement policies and procedures; ensure regulatory compliance.
• Liaise with Board of Trustees, UW Leadership, state officials, and community leaders.
• Support informed decision-making; conduct data gathering and draft recommendations.
• Draft and edit correspondence, reports, memos, and meeting notes.

Skills

Executive support

Office operations management

Clear communication

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Zoom

SharePoint

Job description

University of Washington Medical Center in Seattle seeks an Executive Assistant to the Chief Executive Officer of UW Medical Center and the Associate Administrator for Essential Services. You will provide executive-level support, manage calendars, coordinate meetings, and liaise with high-level stakeholders.

This role requires a Bachelor's degree and 4-5 years of relevant experience in a large organization, strong MS Office/Teams/SharePoint skills, and discretion. Onsite, day shifts, full-time.