Senior EA to C-Suite & Global Leadership

Coherent; Santa Clara (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Coherent is seeking a highly experienced Executive Administrative Assistant to serve as a proactive partner to a C-Suite leader and the group's leadership team in Santa Clara, CA. The role requires exceptional organization, discretion, and the ability to manage calendars, travel, meetings, and materials with precision.

You will coordinate cross-functional activities, prepare agendas and presentations, track commitments, and ensure follow-through, enabling the executive team to operate at the

Qualifications

• Bachelor's Degree required.
• 10+ years of experience supporting senior executives in a complex, global organization.
• Strong written and verbal communication skills; ability to synthesize information for executive audiences.

Responsibilities

• Manage the C-Suite leader and BG General Manager's calendar, travel, expenses, and day-to-day logistics.
• Prepare and coordinate business-group-level meetings across multiple continents, including agendas and materials.
• Ensure meetings have clear purpose and desired outcomes.
• Lead planning and execution of leadership events and off-site meetings.
• Track action items and commitments; follow up and close items.
• Handle confidential corporate, personnel, legal, and business information.
• Improve systems and operating cadence in the General Manager's office.
• Coordinate across management team to ensure alignment and timely execution.
• Coordinate travel plans and related logistics for core leadership team.

Skills

Calendar management

Executive support

Travel coordination

Discretion

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Coherent is seeking a highly experienced Executive Administrative Assistant to serve as a proactive partner to a C-Suite leader and the group's leadership team in Santa Clara, CA. The role requires exceptional organization, discretion, and the ability to manage calendars, travel, meetings, and materials with precision.

You will coordinate cross-functional activities, prepare agendas and presentations, track commitments, and ensure follow-through, enabling the executive team to operate at the