Executive Assistant - C Suite (TEMP)

Coherent; Santa Clara (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Coherent is seeking a highly experienced Executive Administrative Assistant to serve as a proactive partner to a C-Suite leader and the group's leadership team in Santa Clara, CA. The role requires exceptional organization, discretion, and the ability to manage calendars, travel, meetings, and materials with precision.

You will coordinate cross-functional activities, prepare agendas and presentations, track commitments, and ensure follow-through, enabling the executive team to operate at the

Qualifications

• Bachelor's Degree required.
• 10+ years of experience supporting senior executives in a complex, global organization.
• Strong written and verbal communication skills; ability to synthesize information for executive audiences.

Responsibilities

• Manage the C-Suite leader and BG General Manager's calendar, travel, expenses, and day-to-day logistics.
• Prepare and coordinate business-group-level meetings across multiple continents, including agendas and materials.
• Ensure meetings have clear purpose and desired outcomes.
• Lead planning and execution of leadership events and off-site meetings.
• Track action items and commitments; follow up and close items.
• Handle confidential corporate, personnel, legal, and business information.
• Improve systems and operating cadence in the General Manager's office.
• Coordinate across management team to ensure alignment and timely execution.
• Coordinate travel plans and related logistics for core leadership team.

Skills

Calendar management

Executive support

Travel coordination

Discretion

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Coherent is seeking a highly experienced Executive Administrative Assistant to serve as a proactive business partner and trusted extension of a C-Suite leader and the group's leadership team. This role will provide the structure, preparation, coordination, and follow-through needed to enable the C-Suite leader and the broader organization to operate at the highest level across the business group and the company. The successful candidate will be exceptionally organized, diligent, and detail-oriented, with the ability to retain important context and nuance. This individual will take ownership of commitments, meetings, materials, logistics, and follow-up, ensuring that work is completed thoroughly, accurately, and on time.

Primary Duties & Responsibilities

• Manage the C-Suite leader and BG General Manager's calendar, travel, expenses, and day-to-day logistics with sound judgment, discretion, and a strong understanding of business priorities.
• Prepare and coordinate business-group-level meetings across multiple continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up.
• Ensure the right stakeholders are included and that each meeting has a clear purpose and desired outcome.
• Lead the planning and execution of business group off-site meetings and other key leadership events.
• Track action items and commitments from staff and leadership meetings; proactively follow up with owners, monitor progress, and close open items.
• Handle sensitive corporate, personnel, legal, and business information with the highest level of confidentiality and professionalism.
• Continuously improve the systems, processes, and operating cadence of the General Manager's office so priorities are anticipated, work is well organized, and responsibilities are completed with minimal direction.
• Provide coordination and administrative support across the management team, helping ensure alignment, communication, and timely execution.
• Coordinate travel plans and related logistics for the business group's core leadership team, including employees who report to the BG General Manager.

Education & Experience

• Bachelor's Degree Required
• 10+ years of experience supporting senior executives in a complex, global organization.
• Demonstrated experience coordinating complex, cross-functional programs, meetings, or business processes.
• Exceptional organizational skills, attention to detail, follow-through, and ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills, including the ability to synthesize information and prepare materials for executive audiences.
• Proficiency with Microsoft Office, calendar management, virtual meeting, and collaboration tools.

Key Competencies

• Adaptability: Responds positively to change and shifting priorities.
• Collaboration: Works effectively with others to achieve common goals.
• Effective Communication: Communicates clearly and appropriately for the audience.
• Professional Discretion: Demonstrates integrity and respect in handling confidential matters.

Working Conditions

• This role will be based on-site in Santa Clara, CA.
• May involve occasional extended hours to meet project deadlines.
• Onsite Monday to Friday.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

• Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

• Integrity - Create an Environment of Trust
• Collaboration - Innovate Through the Sharing of Ideas
• Accountability - Own the Process and the Outcome
• Respect - Recognize the Value in Everyone
• Enthusiasm - Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].