Senior DoD Executive Assistant to Navy Leadership

VISTA Technology Services; Arlington (VA); On-site; USD 115,000 - 145,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and disability insurance

Tuition assistance

401(k) plan with employer match

Job summary

VISTA Technology Services, Inc. seeks an Executive Assistant to support NAVSEA senior leaders onsite in Arlington, VA. You will coordinate calendars, travel, briefs, and meeting materials, while maintaining office operations and SOPs.

The role requires strong DoN knowledge, DoD travel systems, and the ability to work with high-level executives across multiple offices. DoD clearance is preferred and a Bachelor's degree is required.

Qualifications

• 5+ years of executive support experience, especially DoN/navy context.
• Understanding of DoN leadership, culture, and terminology.
• Experience coordinating calendars, meetings, and travel for senior staff.
• Ability to work with high-level cross-functional teams.
• Experience updating SOPs and improving processes.
• Familiarity with DoN records management and correspondence guidance.
• Strong written and verbal communication skills.

Responsibilities

• Manage DoN leadership calendars and travel using DTS.
• Prepare briefs, presentations, meeting materials, and notes.
• Attend senior meetings, take notes, track action items.
• Prioritize workload and manage deadlines in a fast-paced environment.
• Develop solutions to improve operations and office practices.
• Coordinate and route correspondence and documentation.

Skills

Executive support

Calendar management

Travel planning

Communication

Cross-functional collaboration

Policy & DoN knowledge

Problem solving

Attention to detail

Education

Bachelor’s Degree

Tools

Office 365

SharePoint

MS Teams

DTS

DISS

Job description

VISTA Technology Services, Inc. seeks an Executive Assistant to support NAVSEA senior leaders onsite in Arlington, VA. You will coordinate calendars, travel, briefs, and meeting materials, while maintaining office operations and SOPs.

The role requires strong DoN knowledge, DoD travel systems, and the ability to work with high-level executives across multiple offices. DoD clearance is preferred and a Bachelor's degree is required.