On-Site Executive Assistant to Navy Program Office

Decision Technologies; Arlington (VA); On-site; USD 68,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision

Employee assistance

Flexible spending accounts

Life insurance

401(k) match

Tuition reimbursement

Paid certifications

Job summary

Decision Technologies, Inc. in Arlington, VA seeks a Management Administrator / Executive Assistant to provide high-level administrative support to the Program Manager (U.S.

Navy Captain) and Front Office leadership on a major weapons program. This on-site role requires independent judgment, Navy process familiarity, and discretion in handling sensitive information; you will coordinate schedules, travel, correspondence, meetings, and stakeholder communications.

Qualifications

• Minimum 3 years of experience as an Executive Assistant supporting a U.S. Navy program office.
• Demonstrated expertise managing executive calendars as a delegate in Microsoft Outlook.
• Proficiency with Defense Travel System (DTS) for travel planning and voucher processing.
• Experience serializing and executing formal Navy correspondence on official letterhead.
• Proven ability to proactively manage office operations and workflows.
• Experience with SharePoint, Teams, Office 365, and Navy Flank Speed collaboration environments.

Responsibilities

• Program Office Operations Management - Independently plan, coordinate, and manage daily operational workflows for the Program Manager and Front Office, ensuring alignment with program priorities and acquisition timelines.
• Strategic Administrative Planning - Develop, maintain, and manage complex schedules, calendars, action item trackers, program documentation, and executivelevel reporting products.
• Executive Correspondence & Documentation - Prepare, review, serialize, and execute formal Navy correspondence, briefing materials, and decision documentation requiring subjectmatter familiarity with Navy processes, formats, and protocols.
• HighLevel Meeting & Event Leadership - Plan, organize, and execute major programmatic and technical events including SC meetings, RAM Launcher/Missile Working Groups, CIWS IPRs, PMRs, and other acquisitionrelated reviews.
• Programmatic Decision Support - Prepare agendas, decision packages, information papers, and meeting minutes that capture programmatic decisions, technical issues, and action items for senior leadership.
• MOA/MOU Coordination & Governance - Support development, review, and coordination of PEO IWS 11 MOAs/MOUs, amendments, annexes, SOWs, and related documentation; liaise with government, contractor, and fleet stakeholders to resolve issues.
• Front Office Leadership Support - Provide authoritative guidance on administrative processes, travel planning, DTS actions, office operations, and workflow optimization; ensure smooth execution of all frontoffice functions.
• Operational Logistics & Resource Management - Manage office supplies, visitor coordination, workspace operations, and travel planning with autonomy and discretion.
• Communications & Stakeholder Engagement - Serve as a primary liaison for internal and external stakeholders; manage communications, escort visitors, and ensure professional representation of the Program Office.

Skills

Executive calendar management

Workflow coordination

Office operations management

Formal Navy correspondence

Travel planning coordination

Tools

DTS (Defense Travel System)

SharePoint

Teams

Office 365

Navy Flank Speed

Job description

Decision Technologies, Inc. in Arlington, VA seeks a Management Administrator / Executive Assistant to provide high-level administrative support to the Program Manager (U.S.

Navy Captain) and Front Office leadership on a major weapons program. This on-site role requires independent judgment, Navy process familiarity, and discretion in handling sensitive information; you will coordinate schedules, travel, correspondence, meetings, and stakeholder communications.