Senior Document Controller — Compliance & Process Automation

Medium; Los Angeles (CA); On-site; USD 76,837 - 90,284; Full time

Job summary

Medium is seeking a Document Controller to develop and manage our document control framework across projects. You will ensure the integrity, accessibility, and regulatory compliance of critical documents while driving standardization and automation of workflows.

You will collaborate with multiple departments, design metadata and taxonomies, maintain EDMS and databases, and support audits. The role requires experience with SharePoint/OpenText, version control, and security controls, plus

Qualifications

• Bachelor's degree in a related field preferred; equivalent work experience considered.
• 3+ years in document control within regulated environments.
• Proficient with EDMS and version control tools.
• Strong understanding of metadata, taxonomies, and indexing.
• Experience with automation platforms like Nintex or Power Automate.

Responsibilities

• Lead document control projects to improve lifecycle management and regulatory alignment.
• Oversee daily document management, mentor staff, and enforce standards.
• Collaborate to develop templates, taxonomies, and controlled vocabularies.
• Design and maintain databases and repositories (Access/SQL/Oracle).
• Manage version control and ensure latest documents are accessible across systems.
• Interpret technical drawings and specifications for proper indexing.
• Support audits and regulatory compliance initiatives.
• Implement access controls and data security measures.
• Identify workflow automation opportunities using Nintex or Power Automate.
• Partner with PM and IT to optimize document lifecycle and information governance.

Skills

Document control

Regulatory compliance

Cross-functional collaboration

Metadata design

Audits

Education

Bachelor's degree in Information Management or related field

Tools

SharePoint

OpenText

Documentum

SQL/Access

Power Automate

Nintex

Job description

Medium is seeking a Document Controller to develop and manage our document control framework across projects. You will ensure the integrity, accessibility, and regulatory compliance of critical documents while driving standardization and automation of workflows.

You will collaborate with multiple departments, design metadata and taxonomies, maintain EDMS and databases, and support audits. The role requires experience with SharePoint/OpenText, version control, and security controls, plus