Senior Document Control Specialist — On-Site & Process Improvements

Coghlin Companies Inc; Westborough (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

Columbia Tech in Westborough, MA is seeking a Senior Document Control Specialist to manage documentation control processes across PLM/ERP/MES, release change orders, and ensure data accuracy.

You will collaborate with manufacturing engineers, prepare work instructions, support site or customer-based builds, and maintain compliant records. Requires 5+ years in doc control and strong Word/Excel skills; travel may be required.

Qualifications

• 5+ years' experience in documentation control and data management roles.
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint.
• Intermediate proficiency in configuration and use of document management structures/systems, including ERP and EPDM; Omnify, Epicor 10, Aegis FactoryLogix, and SolidWorks EPDM a strong plus.
• Must be extremely detail oriented and a fast learner.
• Must be willing to work with production to develop work instructions.
• Must be willing to travel as needed.
• Experience in the engineering industry preferred.
• Excellent organization and communication skills.
• Associate's degree or 5+ years' experience minimum.

Responsibilities

• Support changes and releases of documentation for Manufacturing Engineers including drawings, bills of materials, wire run lists, and work instructions.
• Examine documents to verify completeness and accuracy of data within the change order process.
• Confer with document originators and other personnel to resolve discrepancies and compile appropriate changes to documents.
• Recommend improvements to company processes and documentation.
• Maintain and enter data into the company Product Lifecycle Manager (PLM), ERP, MES, and other systems.
• Post document changes to controlled records, release documents via change order process, and notify affected individuals and departments of change approvals.
• Compile, maintain, and archive control records and related files to release drawings and other engineering documents to production and other operating departments as requested.
• Develop work instructions for production processes.
• Support collaborative build processes, on-site or at customer site.
• Remove obsolete printed work instructions and replace with most recent active revisions.
• Prepare and provide hard and soft copies of production documentation upon request.
• Support and implement processes and tools to provide system reports and company metrics.
• Create memos, meeting minutes, cover sheets, and other documents as requested.
• Provide supervision and guidance to more junior associates as required.
• Perform other Manufacturing Engineering department duties as required.

Skills

MS Word

MS Excel

MS PowerPoint

Detail-oriented

Education

Associate's degree or 5+ years' experience

Tools

Omnify

Epicor 10

Aegis FactoryLogix

SolidWorks EPDM

Job description

Columbia Tech in Westborough, MA is seeking a Senior Document Control Specialist to manage documentation control processes across PLM/ERP/MES, release change orders, and ensure data accuracy.

You will collaborate with manufacturing engineers, prepare work instructions, support site or customer-based builds, and maintain compliant records. Requires 5+ years in doc control and strong Word/Excel skills; travel may be required.