Document Control Specialist II

HNTB Corporation; Blue Ash (OH); On-site; USD 66,000 - 100,000; Full time

Job summary

HNTB Corporation is seeking a document control specialist to administer the lifecycle of engineering and construction documents. You will define standards, manage publication and storage, and ensure accessibility for site personnel.

Responsibilities include controlling versioning, archiving, and training project personnel on document control policies. A degree with 3+ years of related experience or 5 years in project controls is required, with a CDT preferred.

Qualifications

• Associate's degree in a relevant field with 3 years of relevant experience, or 5 years of related experience.
• Detail-oriented and systematic approach to work.
• Experience with document controls and records management; knowledge of project controls preferred.

Responsibilities

• Administers collection, authorization, publication, storage, retrieval and retention of documents for control and availability.
• Manages document controls strategy, systems, and policies including version control and archiving.
• Maintains electronic project record files and handles scanning/copying for distribution.
• Prepares records for inactive storage per the Records Retention Schedule.
• May assist in training project personnel on document control policies and systems.
• Performs regular audits of document controls processes and procedures; supports other duties as assigned.

Skills

Detail oriented

Structured thinking

Systematic approach

Education

Associate's degree in relevant field

5 years project controls, document control, and/or technical administrative support experience

Tools

CDT certification

Job description

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability.

What You'll Do:

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files.
• Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs and/or supports regular audits of document controls processes and procedures.
• Performs other duties as assigned.

What You'll Need:

• Associate's degree in relevant field and 3 years of relevant experience, or
• In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience

What You'll Bring:

• Ability to think in a detailed and structured way
• Ability to be systematic and learn the industry being supported.

What We Prefer:

• CSI Construction Documents Technologist (CDT) or equivalent

Locations: Blue Ash, OH (Cincinnati), Columbus, OH.

The approximate pay range for Ohio is $66,406.79 - $99,610.19. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Visa sponsorship is not available for this position.

#AK #ConstructionManagement

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don't have to look far to see our impact. For more than a century, HNTB's spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.

When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Equal Opportunity Employer HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required. HNTB participates in E-Verify Know your rights: Right to Work