Document Controls Specialist I

HNTB Corporation; Blue Ash (OH); On-site; USD 59,000 - 89,000; Full time

Job summary

HNTB Corporation in Blue Ash, OH is seeking an associate to perform routine document controls and administer the document lifecycle for engineering and construction documents.

The role includes authoring, publishing, storing, and retrieving documents, maintaining electronic project record files, and supporting audits. Two years of document control experience or an associate's degree is preferred, with potential on-the-job training available.

Qualifications

• Associate's degree in relevant field, or 2 years document control/document management functions and/or technical administrative support experience.
• In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience.

Responsibilities

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files and performs distribution and storage duties.
• Supports regular audits of document control processes and procedures.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs other duties as assigned.

Skills

Document control

Attention to detail

Record management

Audit support

Education

Associate's degree

High School Diploma/GED

Tools

Document management systems

Job description

What We're Looking ForAt HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.This opportunity entails being responsible for performing routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.What You'll Do:Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.Prepares records for inactive storage according to the Records Retention Schedule.Supports regular audits of document control processes and procedures.May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.Performs other duties as assigned.What You'll Need:Associate's degree in relevant field, orIn lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experienceWhat You'll Bring:Ability to think in a detailed and structured wayAbility to be systematic and learn the industry being supported.Additional InformationClick here for benefits information: HNTB Total RewardsClick here to learn more about Equal Opportunity Employer/Disability/VeteranVisa sponsorship is not available for this position.#AK.Locations:Blue Ash, OH (Cincinnati)..........The approximate pay range for Ohio is $59,361.65 - $89,042.48. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state............NOTICE TO THIRD-PARTY AGENCIES:HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.