Document Controls Specialist III

HNTB Corporation; Cincinnati (OH); On-site; USD 83,373 - 130,404; Full time

Job summary

HNTB Corporation is seeking a Document Control Specialist in Cincinnati, OH to manage document workflows for major infrastructure projects. The ideal candidate has an Associate's degree or 8 years of relevant experience, strong critical thinking, and communication skills. Responsibilities include defining document management standards, maintaining project files, and providing support to project teams. The position offers a full-time role with competitive compensation ranging from $83,373 to $130,404 based on skills and experience.

Qualifications

• 6 years relevant experience in project controls.
• In lieu of a degree, 8 years of relevant experience.

Responsibilities

• Defines standards and workflows for document management.
• Maintains master electronic project files.
• Manages and audits document control processes.

Skills

Organizational ability

Critical thinking

Communication skills

Customer-service mindset

Education

Associate's degree in a relevant field

8 years of project controls/technical support experience

Tools

SharePoint

ProjectWise

Trimble/eBuilder

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Responsibilities

• Defines standards and workflows for document management and leads the collection, authorization, publication, storage, retrieval, and retention of documents.
• Establishes, within corporate or client guidelines, the document controls strategy, systems, and policies and procedures including authoring, approval, publishing, version control, and archiving of all project or program related documents.
• Maintains the master electronic project files.
• Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.
• Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.
• May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Reviews new and revised documentation for suitability and conformance to HNTB or client standards.
• Performs and/or supports quality reviews and audits associated with document controls procedures.
• Performs other duties as assigned.

What You’ll Need

• Associate's degree in a relevant field and 6 years relevant experience, OR
• In lieu of a degree, 8 years of project controls and/or technical administrative support experience.

What You'll Bring

• Ability to organize information and apply structured approaches to managing complex documentation.
• Critical thinking skills to understand the project and client impact of documentation decisions.
• Strong written and verbal communication skills to collaborate with project teams, consultants, and clients.
• Ability to prioritize work, manage competing demands, and maintain accuracy in support of active project teams.
• Customer‑service mindset with experience supporting project teams and clients through guidance, training, and responsive document control support.
• Ability to build effective working relationships and serve as a trusted resource for document control needs.

Preferred Qualifications

• Experience working on large infrastructure projects.
• Proficiency with electronic document management systems (EDMS) such as SharePoint, ProjectWise, Trimble/eBuilder, or similar platforms.
• Working knowledge of document lifecycle management, including submittals, version control, transmittals, and project closeout/turnover.

Location: Blue Ash, OH (Cincinnati), Cincinnati, OH (Brent Spence Bridge Project).

Visa sponsorship is not available for this position.

Equal Opportunity Employer/Disability/Veteran.

Job Type: Regular. Full/Part Time: Full time. Job Category: Project Controls Group. ReqID: R-30093.

The approximate pay range for Ohio is $83,373.48 - $130,404.68. Actual compensation will depend on factors such as qualifications, experience, knowledge, skills, and work location within the state.

The approximate nationwide pay range for this position is $83,373.48 - $163,005.83. Actual compensation will depend on factors such as qualifications, experience, knowledge, skills, and work location within the state.