Senior Document Control Specialist: Data & Compliance

BeInBA; Broken Arrow, Northern (OK, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Healthcare benefits

401(k)

PTO

Equity plan

Tuition reimbursement

Office culture

Job summary

Enerflex is seeking a Detailed Document Control Specialist to oversee the sending, receiving, tracking, and archiving of official records for project data books and customer submissions. The role ensures accuracy and timely delivery in support of project management and customer requirements.

The ideal candidate has 2–4 years in oil & gas document control, strong EDMS skills (SharePoint, Documentum, Open Text), and fluency in English. Bachelor’s degree is preferred; Spanish skills are a plus.

Qualifications

• 2–4 years of experience in a similar role within the Oil & Gas industry.
• Basic knowledge of ISO 9001, ASME Standards, National Board Registry of pressure vessels.
• Experience using a Document Control application.
• Proficient in EDMS administration such as SharePoint, Vault, Documentum, Open Text, Intelex, etc.
• Ability to prepare clear, accurate and concise reports, charts and graphs.
• Ability to prioritize work effectively to meet changing demands; ability to multi-task.
• Fluency in English is mandatory in reading, writing and oral communication.
• Bachelor’s degree preferred.

Responsibilities

• Collect required documentation for submission to Project Management or customer or develop required data book for Exterran and customer as defined per applicable codes, international standards and customers.
• Ensure document control function performed per corporate procedures and project requirements in a timely and efficient manner.
• Organize all Data and Document Control deliverables and activities as defined in the project management plan and monitor the timely delivery of these deliverables.
• Facilitate the flow of information and communication between clients, fabricators, vendors, subcontractors, and staff; expedite deliverables.
• Organize necessary filing and archiving of technical documents.
• Track the submissions and returns of critical product documents throughout the entire project.
• Report status of documentation in relation to project schedule and milestone priorities to Project Management and relevant project personnel.
• Compile required documentation for turnover of the final product document package.
• Maintain Company templates and information on the company server.
• Drive improvements and efficiencies in our data management systems and processes.
• Maintain an attitude conducive to continuous improvement and be an active contributor to teamwork concepts.
• Other task support as required.

Skills

Document control

EDMS administration

SharePoint

Data management

English fluency

Education

Bachelor’s degree

Tools

Adobe

Microsoft Word

Microsoft Excel

Outlook

Job description

Enerflex is seeking a Detailed Document Control Specialist to oversee the sending, receiving, tracking, and archiving of official records for project data books and customer submissions. The role ensures accuracy and timely delivery in support of project management and customer requirements.

The ideal candidate has 2–4 years in oil & gas document control, strong EDMS skills (SharePoint, Documentum, Open Text), and fluency in English. Bachelor’s degree is preferred; Spanish skills are a plus.