Document Control Administrator

Enerflex Ltd.; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous healthcare, dental and vision

401(k) employer matching

Generous paid time off

Employee equity plan

Fun office environment

Job summary

Enerflex is seeking a detail-oriented Document Controller in Houston, TX to manage project documents, maintain master deliverables, and archive records in line with procedures. You will coordinate with engineering, procurement and project teams to ensure timely delivery and strict conformance to standards.

The role requires 5–10 years of admin or documentation control experience, strong MS Office skills, and excellent communication.

Qualifications

• 5-10 years' experience in an administrative or documentation control environment.
• Exposure to the oil & gas industry preferred.
• Proficient with Microsoft Office and document control practices.
• Strong verbal and written communication and customer service skills.

Responsibilities

• Process incoming and outgoing documentation.
• Respond to Document Control requests and inquiries in a timely manner.
• Perform document archiving and filing of vendor documents and drawings.
• Inspect documentation to ensure it meets Document Control standards.
• Distribute and expedite supplier documentation for review and approval as required.
• Update project folder with revised documentation.
• Attend weekly project meetings and build electronic data books.
• Maintain Master Deliverables Register metadata accurately.
• Prepare and update weekly status reports.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Team player

Self-motivation

Ethical behavior

Education

High School Diploma or GED

Associate degree in business or related field

Tools

Microsoft Office

Job description

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In accordance with the goals and initiatives set forth by the Company and Document Control Department; the Document Controller will be responsible for managing company documents, adhering to the company's document procedures and archiving inactive records in accordance with the records retention schedule.

Principle Responsibilities and Duties

The Document Controller will support the following project functions:

• Process incoming and outgoing documentation
• Respond to Document Control requests and inquiries in an accurate and timely manner
• Perform document archiving and filing (electronic and hard copy) of vendor documents and drawings
• Inspect documentation to ensure all documentation meets Document Control standards
• Distribute and expedite supplier documentation for review and approval as required
• Update project folder with revised documentation
• Attend weekly project meetings
• Build Electronic Data books for final documentation
• Build relationships with Internal and External Stakeholders
• Track and expedite project deliverables
• Read and understand project specifications per contract
• Work with vendors to ensure deliverables on projects are being received per deliverables list
• Ensure alignment with the Document Control procedures and ensure any deviations are tracked and controlled
• Provide back-up document control support on other projects
• Ensurethat all metadata field is accurately maintainedand updated in each Master DeliverablesRegister
• Prepare and update weekly status reports
• Adjust work schedule based on project document control needs- Document Controllers will be required to periodically adjust regularly scheduled hours to support clients and engineering teams
• Provide weekly reporting for the project and client needs
• Meets all document control deliverable timelines as specified by the Engineering Project team and Document Control Supervisor
• Model and champion Enerflex core values
• Adhere to and promote Enerflex's HSE policy

Qualifications

• High School Diploma or GED Required
• Associate degree in business or related Field Preferred
• 5-10 years' experience in an administrative or Documentation Control environment
• Exposure to the oil & gas industry would be preferred
• Knowledge of Microsoft Office
• Excellent verbal, written communication and customer service skills
• Experienced with working in an environment demanding strong organizational, and interpersonal skills
• Demonstrated self-motivation, ethical behavior, and team player
• Willing to continuously and proactively collaborate, share, and seek guidance through open dialogue

Having a positive attitude, and a desire to learn and be challenged.

Applicants must be legally authorized to work in the United States. Currently, our organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States.

Physical Requirements

• Fast paced general office environment
• Tasks require high degree of sensitivity and may be exposed to confidential information
• May be required to work non-standard hours including evenings and weekends

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

An Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions and privileges of employment.

About Us:

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its coreValues of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Full time employees enjoy the following benefits:

• Generous healthcare, dental and vision plans
• 401(k) employer matching
• Generous paid time off program
• Employee equity plan
• Fun office environment

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.