Document Control Specialist II

BeInBA; Broken Arrow, Northern (OK, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Healthcare benefits

401(k)

PTO

Equity plan

Tuition reimbursement

Office culture

Job summary

Enerflex is seeking a Detailed Document Control Specialist to oversee the sending, receiving, tracking, and archiving of official records for project data books and customer submissions. The role ensures accuracy and timely delivery in support of project management and customer requirements.

The ideal candidate has 2–4 years in oil & gas document control, strong EDMS skills (SharePoint, Documentum, Open Text), and fluency in English. Bachelor’s degree is preferred; Spanish skills are a plus.

Qualifications

• 2–4 years of experience in a similar role within the Oil & Gas industry.
• Basic knowledge of ISO 9001, ASME Standards, National Board Registry of pressure vessels.
• Experience using a Document Control application.
• Proficient in EDMS administration such as SharePoint, Vault, Documentum, Open Text, Intelex, etc.
• Ability to prepare clear, accurate and concise reports, charts and graphs.
• Ability to prioritize work effectively to meet changing demands; ability to multi-task.
• Fluency in English is mandatory in reading, writing and oral communication.
• Bachelor’s degree preferred.

Responsibilities

• Collect required documentation for submission to Project Management or customer or develop required data book for Exterran and customer as defined per applicable codes, international standards and customers.
• Ensure document control function performed per corporate procedures and project requirements in a timely and efficient manner.
• Organize all Data and Document Control deliverables and activities as defined in the project management plan and monitor the timely delivery of these deliverables.
• Facilitate the flow of information and communication between clients, fabricators, vendors, subcontractors, and staff; expedite deliverables.
• Organize necessary filing and archiving of technical documents.
• Track the submissions and returns of critical product documents throughout the entire project.
• Report status of documentation in relation to project schedule and milestone priorities to Project Management and relevant project personnel.
• Compile required documentation for turnover of the final product document package.
• Maintain Company templates and information on the company server.
• Drive improvements and efficiencies in our data management systems and processes.
• Maintain an attitude conducive to continuous improvement and be an active contributor to teamwork concepts.
• Other task support as required.

Skills

Document control

EDMS administration

SharePoint

Data management

English fluency

Education

Bachelor’s degree

Tools

Adobe

Microsoft Word

Microsoft Excel

Outlook

Job description

Summary

The Document Control Specialist is responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving official records and/ or documents required for the assigned function, required by the customer, or for the purposes of assembly and production of a data book. The role is responsible to ensure that required documents are collected and are accurate prior to submission to the customer, submission into a data book, or in providing the documents to Project Management for further submission to the customer.

Principle Responsibilities and Duties

• As required by the specific Document Specialist position, collect required documentation with the function for submission to Project Management or the customer or develop required data book for Exterran and customer as defined per applicable codes, international standards and customers.
• Ensure document control function performed per corporate procedures and project requirements in a timely and efficient manner.
• Organize all Data and Document Control deliverables and activities as defined in the project management plan and monitor the timely delivery of these deliverables.
• Facilitate the flow of information and communication as required between clients, fabricators, vendors, subcontractors, and staff; expedite deliverables.
• Organize necessary filing and archiving of technical documents.
• Track the submissions and returns of critical product documents throughout the entire project.
• Report status of documentation in relation to project schedule and milestone priorities to Project Management and relevant project personnel.
• Compile required documentation for turnover of the final product document package.
• Manage and maintain Company templates and information on the company server.
• Drive improvements and efficiencies in our data management systems and processes.
• Maintain an attitude conducive to continuous improvement and be an active contributor to the teamwork concepts.
• Other task support as required.

Qualifications

Required Experience & Skills

• 2-4 years of experience in a similar role within the Oil & Gas industry
• Basic knowledge of ISO 9001, ASME Standards, National Board Registry of pressure vessels.
• Experience using a Document Control application.
• Proficient in Electronic Data Management System (EDMS) administration such as SharePoint, Vault, Documentum, Open Text, Intelex, etc.
• Ability to prepare clear, accurate and concise reports, charts and graphs.
• Ability to prioritize work effectively to meet changing demands; ability to multi-task.
• Ability to anticipate needs and work independently with minimal supervision.
• Ability to collaborate cross-functionally to problem solve and to work independently on problem solving.
• Display a flexible approach to work and ability to adapt to change.
• Strong organization skills with attention to details; ability to maintain and organize records and reports.
• Strong customer service and interpersonal skills, including verbal and written communications.
• Accurate and fast data entry skills; ability to scan large volumes of documents.
• Ability to be on your feet for several hours to scan documents; able to follow safety guidelines in moving heavy boxes of documents when needed.
• Proficient in the use of Microsoft suite of office software applications (Adobe, Word, Excel, Outlook); demonstrated experience scanning.
• Fluency in English is mandatory in reading, writing and oral communication.
• Able to work under pressure in a fast-paced environment.

Preferred Education

• Bachelor’s degree

Preferred Experience & Skills

• Fluency in Spanish in reading, writing, and oral communication is preferred in U.S. and Latin America; Arabic preferred in Middle East; Chinese/Thai/Indonesian preferred in Asia.

Preferred Training & Certifications

• LSS (Lean Six Sigma) white belt.
• Four plus years of experience in document control / information management.
• Technical document control experience in the oil and gas industry.

Applicants must be legally authorized to work in the United States. Currently, our organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States.

#LI-JM1

Physical Requirements

Fast-paced general office environment. Many tasks have high degrees of time sensitivity.

Disclaimer

An Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

About Us:

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.
Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.
We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Full time employees enjoy the following benefits:

• Generous healthcare, dental and vision plans
• 401(k) employer matching
• Generous paid time off program
• Employee equity plan
• Tuition reimbursement
• Fun office environment

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, tasks, knowledge, skills, and abilities required.