Document Control Specialist — Hybrid Rail/Infra Program

Lusternational; Sacramento (CA); Hybrid; USD 68,000 - 117,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Paid parental leave

Health, dental, and vision insurance

Flexible spending accounts

Job summary

Luster seeks a Document Control Specialist to support a major rail capital program. You will manage the electronic document management system, maintain asset records, and ensure metadata accuracy and audit readiness across submittals, drawings, and correspondence.

You’ll coordinate with multiple stakeholders, perform periodic audits, and help develop control guides while supporting reporting and training activities. This hybrid Sacramento position offers long-term stability.

Qualifications

• Excellent written and verbal communication and interpersonal skills.
• Proficiency with document control processes and audit readiness.

Responsibilities

• Maintain document control systems and workflows for submissions, approvals, and distribution.
• Support setup and configuration of the electronic document management system, including folder architecture, metadata schemas, naming conventions, automated workflows, and user roles and permissions.
• Receive and log incoming submittals, drawings, and correspondence, verifying metadata accuracy.
• Maintain master copies of controlled documents and track revisions and naming conventions.
• Coordinate with contractors, consultants, and staff to ensure on-schedule submissions and retrievability.
• Verify compliance with standards and regulatory requirements including ISO 9001:2015, FTA, and FRA.
• Perform periodic audits for metadata accuracy and flag inconsistencies.
• Develop and update the document control management guide.
• Generate reports on document status and track turnaround times.
• Monitor retention schedules and support legal holds and public records requests.
• Provide training on document control processes and tools.

Skills

Communication skills

Multi-tasking

Organizational skills

Team collaboration

Problem solving

Education

Bachelor's degree in business administration, information management, construction management, or engineering, or related field

Master’s degree in business administration, information management, construction management, or engineering

CRM certification

IGP certification

Tools

Aconex

Unifier

Kahua

ProjectWise

SharePoint

Office 365

Job description

Luster seeks a Document Control Specialist to support a major rail capital program. You will manage the electronic document management system, maintain asset records, and ensure metadata accuracy and audit readiness across submittals, drawings, and correspondence.

You’ll coordinate with multiple stakeholders, perform periodic audits, and help develop control guides while supporting reporting and training activities. This hybrid Sacramento position offers long-term stability.