Senior Development Coordinator: Fundraising & Exec Support

Foundation Fighting Blindness, Inc; Chicago (IL); Remote; USD 60,000 - 70,000; Full time

Benefits offered by this job

Laptop provided

Technology stipend $120/month

Job summary

Foundation Fighting Blindness, Inc. is seeking a Senior Development Coordinator to provide comprehensive administrative, coordination, reporting, and operational support to the Development leadership team.

This role supports five Vice Presidents and focuses on fundraising, relationship management, volunteer engagement, and strategic priorities. The position serves as a central resource for the Development team, helping leaders stay organized and informed, and contributing to efficient workflows,

Qualifications

• Minimum of 3 years of experience in administrative support, project coordination, development support, or related nonprofit operations.
• Demonstrated experience supporting multiple leaders, teams, or stakeholders with competing priorities.
• Strong proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Experience working with a constituent relationship management (CRM) system; Virtuous experience preferred.
• Ability to prepare reports, dashboards, presentations, and other business documents with accuracy and professionalism.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize work independently and manage multiple projects simultaneously.
• Demonstrated initiative, follow-through, and responsiveness.
• Ability to handle confidential information with discretion and professionalism.
• Strong customer service orientation and relationship-building skills.
• Ability to work effectively both independently and as part of a collaborative team.
• Experience with Canva or similar presentation and design platforms preferred.

Responsibilities

• Manage calendars, scheduling requests, meeting logistics, and coordination for multiple Vice Presidents.
• Coordinate internal and external meetings, including scheduling, agenda development, material preparation, and follow‑up communication.
• Prepare presentations, reports, spreadsheets, meeting materials, and other supporting documents using Microsoft Office and Canva.
• Maintain accurate constituent and engagement data within Virtuous, including contact records, activity updates, notes, and moves management entries.
• Create, maintain, and distribute team dashboards, reports, and other recurring performance metrics.
• Support Vice Presidents in tracking fundraising activity, volunteer engagement, and relationship management information.
• Coordinate administrative support for Trustees and Strategic Council members, including meeting scheduling, logistics, materials, and communications.
• Process expenses, invoices, and reimbursement requests in a timely and accurate manner.
• Track vendor contracts, payment schedules, and other administrative obligations to ensure timely completion.
• Monitor deadlines, action items, and follow‑up commitments to support accountability and execution across the Development leadership team.
• Assist with process documentation and identify opportunities to improve efficiency and consistency within administrative workflows.
• Complete other administrative tasks or projects as assigned.
• Provide back‑up support and/or additional assistance to internal Executive Assistants as requested.
• Provide back‑up support for the main Foundation phone line, ensuring caller satisfaction by providing assistance and accurate information.

Skills

Communication

Organization

Project coordination

CRM experience

Relationship building

Tools

Microsoft Office

Virtuous CRM

Canva

Expense processing software

Job description

Foundation Fighting Blindness, Inc. is seeking a Senior Development Coordinator to provide comprehensive administrative, coordination, reporting, and operational support to the Development leadership team.

This role supports five Vice Presidents and focuses on fundraising, relationship management, volunteer engagement, and strategic priorities. The position serves as a central resource for the Development team, helping leaders stay organized and informed, and contributing to efficient workflows,