Executive Department Coordinator — Pathology & Lab Medicine

Myadlm; Louisville (KY); Presencial; USD 55.000 - 65.000; Jornada completa

Descripción de la vacante

The University of Louisville is seeking a Department Coordinator IV to provide executive, administrative, and operational support for the Department of Pathology & Laboratory Medicine. This role acts as a key resource to the Department Chair and leadership, coordinating high-level priorities and confidential communications.

The position requires independent judgment, discretion, and the ability to manage multiple priorities, while coordinating complex administrative workflows and

Formación

• Bachelor's degree in a related field or an equivalent combination of education and experience.
• Experience providing executive-level support to senior leaders is preferred.
• Experience managing complex calendars, confidential communications, executive correspondence, meeting preparation, and leadership follow-up.

Responsabilidades

• Provide high-level executive administrative support to the Department Chair and designated departmental leaders.
• Manage the Department Chair's complex calendar, scheduling priorities, executive commitments, and competing internal and external requests.
• Serve as a gatekeeper and liaison for the Chair's office, independently assessing, prioritizing, and routing requests, communications, and time-sensitive matters.
• Coordinate meetings involving departmental leadership, faculty, institutional executives, clinical partners, external stakeholders, and visiting guests.
• Prepare agendas, briefing materials, background documents, summaries, talking points, correspondence, and follow-up items for leadership meetings and decision-making.
• Track leadership priorities, commitments, deadlines, and action items to ensure timely follow-through and appropriate escalation.

Conocimientos

Executive support

Calendar management

Gatekeeping

Stakeholder comms

Confidentiality

Educación

Bachelor's degree in a related field

Herramientas

Microsoft Office Suite

Teams

Outlook

PowerPoint

Excel

Word

Adobe

Descripción del empleo

The University of Louisville is seeking a Department Coordinator IV to provide executive, administrative, and operational support for the Department of Pathology & Laboratory Medicine. This role acts as a key resource to the Department Chair and leadership, coordinating high-level priorities and confidential communications.

The position requires independent judgment, discretion, and the ability to manage multiple priorities, while coordinating complex administrative workflows and