Senior Coordinator, Event Operations

Washington Nationals; Washington (District of Columbia); On-site; USD 56,000 - 58,000; Full time

Job summary

An established industry player is seeking a Senior Coordinator to enhance event operations at a premier sports venue. This role involves managing a variety of internal and game-day events, ensuring high-quality execution and customer satisfaction. The ideal candidate will be highly organized, possess excellent communication skills, and have a strong background in event production and operational management. Join a dynamic team that values collaboration and creativity while working in a fast-paced environment. This position offers a competitive salary and a comprehensive benefits package, making it an exciting opportunity for those passionate about event management.

Benefits

Paid vacation and sick leave

Medical, dental, vision insurance

401(k) and pension plan

Free onsite fitness center

Employee discounts

Access to complimentary tickets

Qualifications

• 1-2 years of experience in event production and operational management.
• Bachelor’s Degree in a related field is required.

Responsibilities

• Coordinate and execute events at Nationals Park from planning to post-event review.
• Manage logistics and collaborate with vendors for seamless event execution.

Skills

Event Production

Operational Management

Communication Skills

Organizational Skills

Collaboration

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Hospitality

Bachelor’s Degree in Communications

Tools

Momentous Software

MS Office

Job description

Summary

Reporting to the Director, Event Operations, the Senior Coordinator will assist the Ballpark Operations events department with the execution of events at Nationals Park. The Senior Coordinator will primarily serve as the lead operator and point of contact for internal and game-day events.

Essential Duties And Responsibilities

Event Execution

• Serve as the operational contact for the majority of internal events at Nationals Park such as training and hiring fairs, community related initiatives, prospecting events, and other additional internal development events.
• Execute special events occurring on game days such as special ticket activations, private groups, and other internal related events.
• Manage the execution of events from the development phase through post-event review to ensure efficient and high-quality event production leading to customer satisfaction
• Schedule and attend client site visits to develop event logistics within contracted and budgeted requirements. Receival approval from clients on necessary event documents such as event layouts.
• Work with vendors and within contract stipulations to ensure seamless load-in and load-out for events.
• Develop staffing plans related to each specific event with Nationals Park’s internal and external partners to support specific event related needs.
• Work with Nationals Park facilities, grounds, security, and additional ballpark operations departments on specific facility related items necessary for each event.
• Coordinate with Levy Restaurants on the execution of all food and beverage elements related to each specific event.
• Utilize Momentous Software to input all necessary event related information such as event space diagrams, staff notes, and facility requests.
• Support the Nationals Park Event Operations team in the execution of large-scale special events such as full-park and post-game concerts.
  
  
  

Other

• Oversee the Event Operations inventory of special event equipment including linens, wristbands, and A/V equipment.
• Assist in the scheduling of suite and space bookings through the Nationals Park facility report booking system.
• Participate in yearly budgeting and planning for event equipment, furniture, and other items.
• Other duties as assigned.
  
  
  

Requirements

Minimum Education and Experience Requirements

• Bachelor’s Degree in Business Administration, Hospitality, Communications, or other related field
• Minimum of 1-2 years of experience in event production and operational management (including internships).
  
  
  

Knowledge, Skills, And Abilities Necessary To Perform Essential Functions

• Must be highly organized and detailed oriented.
• Proven ability to effectively collaborate with internal team, cross-functional team, and external parties.
• Demonstrated ability to assist in the coordination of a wide variety of public and private events.
• Demonstrated ability to be resourceful and dependable.
• Must be familiar with floor plan layouts and event management terminology.
• Must have excellent oral and written communication skills as well as excellent interpersonal skills.
• Knowledge and proficiency in Internet communications technologies, (e-mail, Web, etc.) and MS Office applications (Outlook, Excel, Word, PowerPoint).
• Knowledge of Momentous Systems (Ungerboeck) and Social Tables preferred but not required.
  
  
  

Physical/Environmental Requirements

• Office: Working conditions are normal for an office environment. Work will require frequent weekend and/or evening work.
• Game-Day and Event: Job requires employee to function in a high activity and heavily crowded outdoor professional sports venue. May work at heights. Employee will be exposed to inclement weather of varying degrees. While performing the duties of this job, the employee is regularly required to stand for long periods of time, walk long distances, and climb up/down stairs. The employee is required to stoop, kneel, crouch, or sit and must lift and/or move up to 45 pounds.
  
  
  

Compensation

The projected annual salary range for this position is $56,000 - $58,000 per year. Actual pay is based on several factors, including but not limited to the applicant’s: qualifications, skills, expertise, education/training, certifications, and other organization requirements. Starting salaries for new employees are frequently not at the top of the applicable salary range.

Benefits

The Nationals offer a competitive and comprehensive benefits package that presently includes:

• Paid vacation and sick leave, paid holidays throughout the year and a holiday break in December
• Medical, dental, vision, life and AD&D insurance
• Short- and long-term disability insurance
• Flexible spending accounts
• 401(k) and pension plan
• Access to complimentary tickets to Nationals home games
• Employee discounts
• Free onsite fitness center
  
  
  

Equal Opportunity Employer

The Nationals are dedicated to offering equal employment and advancement opportunities to all individuals regardless of their race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, or any other protected characteristic under applicable law.