Senior Events Coordinator - Part-time

Mount Auburn; Massachusetts; Hybrid; USD 40,000 - 70,000; Full time

Job summary

Join a mission-driven team at a renowned cultural landmark as a Senior Events Coordinator. This exciting 9-month temporary role offers the chance to plan and execute a variety of public and private events, ensuring exceptional experiences for all attendees. Collaborate with a dedicated team to foster community engagement and enhance the organization's mission. With opportunities for creativity and problem-solving, this position is perfect for someone who thrives in dynamic environments. Embrace the chance to contribute to meaningful events that honor history while connecting with the community.

Qualifications

• 3-5+ years of professional event coordination experience in nonprofit settings.
• Excellent communication skills and a strong team player.

Responsibilities

• Plan and execute logistics for public and private events.
• Maintain clear communication with internal teams and vendors.

Skills

Event Coordination

Communication Skills

Problem Solving

Microsoft Office Suite

Adobe Creative Suite

Education

Bachelor's Degree

Tools

Canva

Job description

About Mount Auburn Cemetery
Mount Auburn Cemetery is a National Historic Landmark and a vibrant cultural landscape that combines the beauty of nature, art, and remembrance. Our mission is to inspire all who visit, commemorate, and honor the lives of those we have lost while fostering engagement through educational programming, public events, and meaningful experiences.

Position Summary
Mount Auburn Cemetery seeks a highly organized, self-motivated, and collaborative Senior Events Coordinator for a 9-month temporary position, with potential for full-time employment. This role will support the planning and execution of Public Events, Private Events, and Advancement Events, and serve as a key team player. Reporting initially to the Director of Events and later to an Event Manager, this position plays a critical role in delivering exceptional event experiences across the organization.Key Responsibilities

Event Coordination & Execution

• Plan, manage, and execute logistics for public, private, and advancement events.
• Oversee event timelines, vendor coordination, on-site execution, run of shows, and event scripts.
• Contribute creative ideas and problem-solving solutions to enhance event experiences.
• Ensure seamless day-of operations, including setup, guest services, and post-event debriefing.

Administrative & Team Support

• Provide high-level administrative support: manage calendars, coordinate meetings, prepare agendas, and take accurate meeting notes.
• Offer strong support to the Events Team during a transitional period, taking initiative and ownership of key tasks.

Stakeholder & Team Communication

• Maintain clear, consistent, and professional communication with internal teams, vendors, donors, and community partners.
• Foster strong cross-departmental collaboration to ensure alignment and smooth execution of events.
• Represent Mount Auburn with poise, clarity, and attentiveness in all interactions.

Marketing & Content Support

• Assist in the creation of promotional content and basic graphic design for event-related marketing.
• Partner with the Communications and Advancement teams to align messaging and branding.

Qualifications

• 3–5+ years of professional event coordination experience, preferably in nonprofit, cultural, or mission-driven settings.
• Strong team player who thrives in a collaborative environment and is willing to pitch in where needed.
• Excellent internal and external communication skills; confident interacting with stakeholders at all levels.
• Creative problem solver who can stay calm and flexible under pressure.
• Highly self-motivated with the ability to take initiative and work independently.
• Extremely organized, detail-oriented, and capable of managing multiple projects simultaneously.
• Proficiency in Microsoft Office Suite; experience with Adobe Creative Suite, Canva, or similar tools is a plus.
• Flexibility to work occasional evenings or weekends in support of events.

Contract Details

• Start Date: ASAP (Spring 2025)
• Duration: 9-month temporary position with potential for full-time employment
• Location: On-site in Cambridge, MA (Hybrid flexibility available)

Why Join Us?
At Mount Auburn Cemetery, you’ll become part of a mission-driven team that honors history while embracing innovation. This role offers the opportunity to bring your creativity, organizational skills, and collaborative spirit to events that engage the public, connect with donors, and bring meaning to our community.

Mount Auburn Cemetery is an equal-opportunity employer. It does not discriminate in employment opportunities on the basis of race, color, ancestry, religion, gender, national origin, age, pregnancy, citizenship status, physical or mental ability, military status, sexual orientation or any other characteristic protected by law.