Senior Construction Project Administrator

IAPMO Group; Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401K Match

Paid time off

Short-Term Disability

Wellness program

Tuition reimbursement

Job summary

Milhaus SRG is seeking a Project Administrator to partner with the construction team, handling project administration, financial oversight, contract management, and document control throughout project lifecycles.

This role supports senior leadership, ensures alignment with contractual and regulatory requirements, and maintains communication between construction and accounting to keep projects on schedule and within budget.

Qualifications

• College degree or equivalent combination of education and experience.
• Five (5) years of previous construction coordination experience.
• Must possess excellent organization skills.
• Experience using Microsoft Office.
• Proficient experience using Vista, AIA, and other construction software.
• Very strong communication, listening, and prioritization skills.
• Valid driver’s license in the state of residence.

Responsibilities

• Providing financial review / tracking support for the Senior Vice President of Construction and other Construction staff, including tracking all job cost from pre-development through closeout of construction.
• Preparing and managing all subcontracts and letters of intent; managing the execution of subcontracts and distributing or filing copies as needed.
• Assisting in the overall document management of each project including setting up the jobs in required programs and maintaining project folders.
• Assisting in coordination between accounting and construction including approving invoices and tracking payments.
• Assists the VP of Project Management with tracking general contractor licenses and certificates of insurance; coordinating safety supplies and liens research.

Skills

Organization skills

Communication

Budget/tracking

Microsoft Office

Construction coordination

Education

College degree or equivalent

Tools

Vista

AIA software

Job description

Milhaus SRG is seeking a Project Administrator to partner with the construction team, handling project administration, financial oversight, contract management, and document control throughout project lifecycles.

This role supports senior leadership, ensures alignment with contractual and regulatory requirements, and maintains communication between construction and accounting to keep projects on schedule and within budget.