Construction Project Administrator: Finance & Docs

BRPH; Melbourne (FL); On-site; USD 60,000 - 75,000; Full time

Job summary

BRPH is seeking a Construction Services Project Administrator to support the PM team with project financials, budgets, submittals, and administrative tasks. The role involves handling contracts, cost codes, and invoicing processes on multiple projects.

The PA will coordinate with accounting, manage document controls, and assist in onboarding site personnel, with Procore and Newforma experience highly valued.

Qualifications

• Associate degree or equivalent from a two-year college or technical school, or four+ years related experience.
• Four+ years of experience as Project Administrator or similar in a construction environment.
• Two+ years of accounting experience.
• Experience drafting and consolidating meeting minutes from notes.

Responsibilities

• Supports project financial management on assigned projects, including budget setup and cost tracking.
• Create/transfer project contracts and budgets into the CS financial system and code cost structure.
• Track costs (labor and expenses) per CS cost code structure.
• Track subcontractor invoices through the approval process and cost rules.
• Manage Project Financials in Procore and Vantagepoint; prepare monthly financial status reports.
• Coordinate with Accounting on cost transfers when needed.
• Handle submittals and RFIs using Procore and Newforma; document controls.

Skills

Meeting minutes

Education

Associate degree or equivalent

Tools

Procore

Deltek Vision/Vantagepoint/Costpoint

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Revu Bluebeam

Job description

BRPH is seeking a Construction Services Project Administrator to support the PM team with project financials, budgets, submittals, and administrative tasks. The role involves handling contracts, cost codes, and invoicing processes on multiple projects.

The PA will coordinate with accounting, manage document controls, and assist in onboarding site personnel, with Procore and Newforma experience highly valued.