Construction Administrator

IAPMO Group; Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401K Match

Paid time off

Short-Term Disability

Wellness program

Tuition reimbursement

Job summary

Milhaus SRG is seeking a Project Administrator to partner with the construction team, handling project administration, financial oversight, contract management, and document control throughout project lifecycles.

This role supports senior leadership, ensures alignment with contractual and regulatory requirements, and maintains communication between construction and accounting to keep projects on schedule and within budget.

Qualifications

• College degree or equivalent combination of education and experience.
• Five (5) years of previous construction coordination experience.
• Must possess excellent organization skills.
• Experience using Microsoft Office.
• Proficient experience using Vista, AIA, and other construction software.
• Very strong communication, listening, and prioritization skills.
• Valid driver’s license in the state of residence.

Responsibilities

• Providing financial review / tracking support for the Senior Vice President of Construction and other Construction staff, including tracking all job cost from pre-development through closeout of construction.
• Preparing and managing all subcontracts and letters of intent; managing the execution of subcontracts and distributing or filing copies as needed.
• Assisting in the overall document management of each project including setting up the jobs in required programs and maintaining project folders.
• Assisting in coordination between accounting and construction including approving invoices and tracking payments.
• Assists the VP of Project Management with tracking general contractor licenses and certificates of insurance; coordinating safety supplies and liens research.

Skills

Organization skills

Communication

Budget/tracking

Microsoft Office

Construction coordination

Education

College degree or equivalent

Tools

Vista

AIA software

Job description

SRG Residential is a premier third-party multifamily property management firm committed to creating exceptional communities for residents, clients, and team members. SRG Residential merged with Milhaus in June 2026. The combined organization manages approximately 50,000 apartment homes across more than 20 states. Ranked among the nation's Top 35 Apartment Managers by NMHC, SRG Residential is known for combining operational excellence, innovative solutions, and boutique-style service with the strength and growth opportunities of a national platform.

Milhaus is a national award-winning, vertically integrated multifamily developer, owner, and operator specializing in Class A residential assets. Formed through the spring 2026 merger of Milhaus and Sares Regis Group (SRG) Residential, the combined platform brings together more than 30 years of expertise in multifamily development, construction, and third-party property management across more than 20 major U.S. markets. Headquartered in Indianapolis, with offices in Newport Beach, California; Los Angeles; New York; Orlando, Florida; and Phoenix, Arizona., Milhaus SRG employs approximately 1,400 professionals dedicated to creating multifamily and mixed-use communities that positively impact neighborhoods. The combined platform manages more than 50,000 apartment homes, supports a development pipeline of more than $2.5 billion, and serves investors, clients, and residents with a high-touch, disciplined approach to real estate investment, development, construction, and management. For more information, visit www.milhaus.com.

The Project Administrator serves as a key administrative partner to the construction team, providing comprehensive project administration, financial oversight, contract management, and document control throughout the lifecycle of construction projects. This role supports senior construction leadership by monitoring project financial performance, coordinating critical project documentation, managing subcontractor and owner agreements, and facilitating communication between construction and accounting teams. The Project Administrator helps ensure projects are executed efficiently, accurately, and in alignment with the organization's mission, vision, and values while maintaining compliance with contractual, regulatory, and reporting requirements.

• Providing financial review / tracking support for the Senior Vice President of Construction and other Construction staff members, including tracking all job cost from pre-development through closeout of construction including assisting in tracking, filing, and executing all owner agreements and change orders; entering the budget in Vista and updating through construction; setting up and tracking cost books; and setting up and providing status reports.
• Preparing and managing all subcontracts and letters of intent; managing the execution of subcontracts and distributing or filing copies as needed including subcontractor agreements in the AIA software; setting up project exhibits; setting up, updating, and tracking WBE/MBE/DBE projects via City software; creating and reviewing agreements with the project managers and executing with the subcontractors and Vista; and creating and sending change orders to the project manager for approval and sending to the subcontractors for execution.
• Assisting in the overall document management of each project including setting up the jobs in all required programs; setting up the project folders for each subcontractor in the required systems; and keeping all documents updated to include executed agreements, change orders, and COIs.
• Assisting in the overall coordination between accounting and construction including keeping all documents updated, approving invoices, requesting and correcting billing errors, issuing owner change orders if required for the draw to be completed, reviewing all construction management project GC AIA for accuracy, and following up and tracking to ensure all subcontractors are paid after funds are received from the lender.
• Assists the VP of Project Management with overall coordination of construction tracking including tracking general contractor licenses for all states, tracking certificates of insurance for all states and projects; ordering safety supplies and signage, and researching any liens, close job information when needed.
• Other duties as assigned.

Requirements

• College degree or equivalent combination of education and experience.
• Five (5) years of previous construction coordination experience.
• Must possess excellent organization skills.
• Experience using Microsoft Office.
• Proficient experience using Vista, AIA, and other construction software.
• Very strong communication, listening, and prioritization skills.
• Valid driver’s license in the state of residence.

Benefits Details:

• Health, Vision, & Dental insurance
• HSA account with employer match of $600/FSA for dependent care
• Short-Term Disability
• Company Paid Long-Term leave
• Disability and Life Insurance
• 401K Match
• 4 weeks accrued PTO
• 11 Paid Holidays
• 30% discounts on apartments
• Tuition/Certification Reimbursement
• Wellness Bucks Program
• Wellness Program and Competitions
• Paid Maternity & Paternity Benefits
• Employee Assistance Program
• Pet insurance
• More!

We stand as one team dedicated to transforming neighborhoods. Through transparency and collaboration, we empower our people to lead. Bikes are our allies, local food is our addiction and entrepreneurship inspires us. First impressions are set by our energy and passion, not suits and ties. We embrace the changing ideal of what people call home.

Integrity. Execution. Innovation. Collaboration.

By joining us at our corporate offices or onsite at one of our many properties, you’ll be provided the opportunity to grow your career and become part of a team that truly makes a difference