Senior Construction Administrator — Hybrid Role with Mentorship

HGA; Milwaukee (WI); On-site; USD 63,000 - 78,000; Full time

Job summary

HGA is seeking a Senior Construction Administrator in Milwaukee (or Madison) to lead construction administration during project delivery. You’ll manage RFIs, submittals, contract documents, and AHJ submissions, while guiding staff and enforcing QA/QC across projects.

You will collaborate with designers, clients, and contractors, ensuring design intent and quality standards are maintained. Strong communication and organizational skills are essential for success in this role.

Qualifications

• 5+ years of construction administration, design, construction, or related industry experience.
• CDT certification preferred.
• Proficiency in Microsoft Office Suite.
• Experience with Newforma or similar project management and document control platforms.
• Strong knowledge of contract documents, construction administration processes, and project delivery workflows.
• Understanding of California HCAI (formerly OSHPD) processes, procedures, and construction administration requirements.
• Excellent written and verbal communication skills.
• Strong organizational abilities with exceptional attention to detail.
• Ability to effectively manage multiple priorities, adapt to changing demands, and coordinate activities across multiple projects.

Responsibilities

• Manage and coordinate construction administration workflow, including RFIs and submittals.
• Perform construction administration process tasks using web-based project management software.
• Support and implement the firm’s construction administration procedures.
• Assist in preparation, assembly, and submission of construction contract documents during construction administration.
• Complete Authority Holding Jurisdiction (AHJ) submissions as required.
• Serve as liaison between designers, contractors, and client representatives.
• Communicate with project team members regarding status of construction administration documentation.
• Assist with staffing coordination as assigned.
• Ensure accurate and complete documentation within construction administration systems.
• Support compliance with project requirements and regulatory requirements.
• Provide guidance to junior staff involved in construction administration processes.

Skills

Leadership

Communication

Organization

Multitasking

Problem solving

Collaboration

Mentoring

Education

High school diploma or equivalent

CDT certification preferred

Tools

Newforma

Microsoft Office

Job description

HGA is seeking a Senior Construction Administrator in Milwaukee (or Madison) to lead construction administration during project delivery. You’ll manage RFIs, submittals, contract documents, and AHJ submissions, while guiding staff and enforcing QA/QC across projects.

You will collaborate with designers, clients, and contractors, ensuring design intent and quality standards are maintained. Strong communication and organizational skills are essential for success in this role.