Construction Project Administrator & Cost Tracking

Milhaus; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HSA employer match

401K match

PTO – 4 weeks

Paid holidays

Tuition reimbursement

Wellness program

Job summary

Milhaus, a national multifamily developer and operator, seeks a Project Administrator to support the construction team with financial oversight, contract management, and document control throughout project lifecycles. This role ensures compliance with contractual and regulatory requirements while enabling efficient project execution.

You will coordinate with construction and accounting teams, manage owner/subcontractor agreements, track costs, and prepare reports to keep projects on budget and

Qualifications

• College degree or equivalent combination of education and experience.
• Five years of construction coordination experience.
• Proficient in Microsoft Office and construction software.
• Strong communication and organizational skills.

Responsibilities

• Provide financial review and tracking support for senior construction leadership, including budget setup and status reporting.
• Prepare and manage subcontracts and change orders; ensure documentation and file management.
• Oversee project document management across systems, including COIs, licenses, and insurance certificates.
• Coordinate between accounting and construction to approve invoices, correct billing errors, and track payments to subs.
• Assist in tracking licenses, certificates of insurance, and safety supplies; perform other coordination duties as needed.

Skills

Excellent organizational skills

Strong communication

Attention to detail

Education

Bachelor's degree or equivalent in related field

Tools

Vista

AIA software

Microsoft Office

Job description

Milhaus, a national multifamily developer and operator, seeks a Project Administrator to support the construction team with financial oversight, contract management, and document control throughout project lifecycles. This role ensures compliance with contractual and regulatory requirements while enabling efficient project execution.

You will coordinate with construction and accounting teams, manage owner/subcontractor agreements, track costs, and prepare reports to keep projects on budget and