Sr Construction Administrator

HGA; Town of Middleton (WI); Hybrid; USD 63,000 - 78,000; Full time

Benefits offered by this job

Annual bonus

Success sharing bonus program

401(k) guaranteed contribution

Paid parental leave

Medical insurance

Dental insurance

Life insurance

PTO

Short-term disability

Long-term disability

Job summary

HGA is seeking a Senior Construction Administrator to lead construction administration during the construction phase for Milwaukee Madison-area projects. You will manage RFIs, submittals, change documentation, and contract administration, ensuring adherence to design intent and high quality outcomes.

As a senior team member, you will mentor junior staff, support staffing, and help advance QA/QC practices across projects while coordinating with designers, contractors, and clients to deliver value

Qualifications

• 5+ years of construction administration, design, construction, or related industry experience.
• CDT certification preferred.
• Proficiency with Microsoft Office Suite.
• Experience with Newforma or similar platforms.
• Knowledge of California HCAI processes and Division 01/Part 1 specs.
• Excellent written and verbal communication skills.
• Strong organizational abilities with attention to detail.
• Ability to manage multiple priorities across projects.

Responsibilities

• Manage and coordinate construction administration workflow, including RFIs and submittals.
• Read and interpret construction contract documents and related materials.
• Assist in preparation and submission of construction contract documents during construction administration.
• Complete AHJ submissions as required.
• Support QA/QC practices and adherence to design intent.

Skills

Excellent communication

Strong organizational skills

Multi-project coordination

Self-motivated and proactive

Client service mindset

Problem solving

Education

High school diploma or equivalent

CDT certification (preferred)

Tools

Microsoft Office Suite

Newforma or similar PM/doc control

Job description

Senior Construction Administrator

Location: Milwaukee or Madison, WI

Bring your construction administration expertise to HGA and help deliver innovative, high-impact projects that enrich communities and elevate the human experience. Our Allied Disciplines team is seeking a talented Senior Construction Administrator to provide leadership throughout the construction phase, ensuring projects are executed with excellence, precision, and adherence to design intent.

In this role, you will serve as a trusted resource to project teams, clients, and contractors, leading construction administration activities and overseeing the successful management of RFIs, submittals, change documentation, and contract administration processes. You'll apply your deep understanding of construction documents, building systems, and project delivery to resolve complex challenges, facilitate collaboration among stakeholders, and support successful project outcomes.

As a senior member of the team, you will play a key role in advancing quality and consistency across projects by supporting staffing coordination, mentoring team members, and contributing to enhanced QA/QC practices. Your ability to navigate technical, procedural, and contractual complexities will help ensure projects are delivered to the highest standards of quality, performance, and client satisfaction.

HGA offers challenge, recognition, and meaningful opportunities to contribute to award-winning projects across a diverse range of markets. Join a collaborative team where your expertise is valued, your growth is supported, and your work has a lasting impact on the built environment.

In this role you will:

Project Delivery

• Manage and coordinate construction administration workflow, including RFIs and submittals.
• Perform construction administration process tasks using web-based project management software.
• Support and implement the firm's construction administration procedures.
• Assist in preparation, assembly, and submission of construction contract documents during construction administration.
• Complete Authority Having Jurisdiction (AHJ) submissions as required.

Technical Expertise

• Read and interpret construction contract documents, including drawings, specifications, schedules, submittals, RFIs and related materials.
• Adjust workflow based on projectspecific contract requirements.
• Preferred: Familiarity with California HCAI administration processes and requirements.
• Preferred: Ability to perform initial review of submittals and RFIs for general compliance.
• Preferred: Working knowledge of Division 01 and Part 1 technical specification sections.

Collaboration & Coordination

• Serve as liaison between designers, contractors, and client representatives.
• Communicate with project team members regarding status of construction administration documentation.
• Assist with staffing coordination as assigned.

Quality, Standards & Compliance

• Ensure accurate and complete documentation entry within construction administration systems.
• Support compliance with project requirements and regulatory requirements.

Professional Growth

• Provide guidance to junior staff involved in construction administration processes.
• Continue developing advanced knowledge of construction administration workflows.

You will need to have:

• High school diploma or equivalent required.
• 5+ years of construction administration, design, construction, or related industry experience.
• Construction Documents Technologist (CDT) certification preferred.
• Proficiency in Microsoft Office Suite.
• Experience with Newforma or similar project management and document control platforms.
• Strong knowledge of contract documents, construction administration processes, and project delivery workflows.
• Understanding of California HCAI (formerly OSHPD) processes, procedures, and construction administration requirements.
• Knowledge of Division 01 and Part 1 specification sections and their application during construction.
• Excellent written and verbal communication skills.
• Strong organizational abilities with exceptional attention to detail.
• Ability to effectively manage multiple priorities, adapt to changing demands, and coordinate activities across multiple projects.
• Strong problem-solving skills with demonstrated follow-through and accountability.
• Self-motivated and proactive, with the ability to work independently and collaboratively.
• A commitment to quality, teamwork, and exceptional client service throughout the construction process.

Salary Information

• The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA's robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $63,000 - 78,000 depending on qualifications and experience.

Additional Information

At HGA, you'll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week.

Join our nationally recognized, award-winning team of architects, engineers, and interior designers - help us shape what's next.

Learn more about us here.