Sr Construction Administrator

HGA; Milwaukee (WI); On-site; USD 63,000 - 78,000; Full time

Job summary

HGA is seeking a Senior Construction Administrator in Milwaukee (or Madison) to lead construction administration during project delivery. You’ll manage RFIs, submittals, contract documents, and AHJ submissions, while guiding staff and enforcing QA/QC across projects.

You will collaborate with designers, clients, and contractors, ensuring design intent and quality standards are maintained. Strong communication and organizational skills are essential for success in this role.

Qualifications

• 5+ years of construction administration, design, construction, or related industry experience.
• CDT certification preferred.
• Proficiency in Microsoft Office Suite.
• Experience with Newforma or similar project management and document control platforms.
• Strong knowledge of contract documents, construction administration processes, and project delivery workflows.
• Understanding of California HCAI (formerly OSHPD) processes, procedures, and construction administration requirements.
• Excellent written and verbal communication skills.
• Strong organizational abilities with exceptional attention to detail.
• Ability to effectively manage multiple priorities, adapt to changing demands, and coordinate activities across multiple projects.

Responsibilities

• Manage and coordinate construction administration workflow, including RFIs and submittals.
• Perform construction administration process tasks using web-based project management software.
• Support and implement the firm’s construction administration procedures.
• Assist in preparation, assembly, and submission of construction contract documents during construction administration.
• Complete Authority Holding Jurisdiction (AHJ) submissions as required.
• Serve as liaison between designers, contractors, and client representatives.
• Communicate with project team members regarding status of construction administration documentation.
• Assist with staffing coordination as assigned.
• Ensure accurate and complete documentation within construction administration systems.
• Support compliance with project requirements and regulatory requirements.
• Provide guidance to junior staff involved in construction administration processes.

Skills

Leadership

Communication

Organization

Multitasking

Problem solving

Collaboration

Mentoring

Education

High school diploma or equivalent

CDT certification preferred

Tools

Newforma

Microsoft Office

Job description

Overview:

Senior Construction Administrator

Location: Milwaukee or Madison, WI

Bring your construction administration expertise to HGA and help deliver innovative, high-impact projects that enrich communities and elevate the human experience. Our Allied Disciplines team is seeking a talented Senior Construction Administrator to provide leadership throughout the construction phase, ensuring projects are executed with excellence, precision, and adherence to design intent.

In this role, you will serve as a trusted resource to project teams, clients, and contractors, leading construction administration activities and overseeing the successful management of RFIs, submittals, change documentation, and contract administration processes. You'll apply your deep understanding of construction documents, building systems, and project delivery to resolve complex challenges, facilitate collaboration among stakeholders, and support successful project outcomes.

As a senior member of the team, you will play a key role in advancing quality and consistency across projects by supporting staffing coordination, mentoring team members, and contributing to enhanced QA/QC practices. Your ability to navigate technical, procedural, and contractual complexities will help ensure projects are delivered to the highest standards of quality, performance, and client satisfaction.

HGA offers challenge, recognition, and meaningful opportunities to contribute to award-winning projects across a diverse range of markets. Join a collaborative team where your expertise is valued, your growth is supported, and your work has a lasting impact on the built environment.

In this role you will:

Project Delivery

• Manage and coordinate construction administration workflow, including RFIs and submittals.
• Perform construction administration process tasks using web-based project management software.
• Support and implement the firm’s construction administration procedures.
• Assist in preparation, assembly, and submission of construction contract documents during construction administration.
• Complete Authority Holding Jurisdiction (AHJ) submissions as required.

Technical Expertise

• Read and interpret construction contract documents, including drawings, specifications, schedules, submittals, RFIs and related materials.
• Adjust workflow based on project-specific contract requirements.
• Preferred: Familiarity with California HCAI administration processes and requirements.
• Preferred: Ability to perform initial review of submittals and RFIs for general compliance.
• Preferred: Working knowledge of Division 01 and Part 1 technical specification sections.

Collaboration & Coordination

• Serve as liaison between designers, contractors, and client representatives.
• Communicate with project team members regarding status of construction administration documentation.
• Assist with staffing coordination as assigned.

Quality, Standards & Compliance

• Ensure accurate and complete documentation entry within construction administration systems.
• Support compliance with project requirements and regulatory requirements.

Professional Growth

• Provide guidance to junior staff involved in construction administration processes.
• Continue developing advanced knowledge of construction administration workflows.

You willneed to have:

• High school diploma or equivalent required.
• 5+ years of construction administration, design, construction, or related industry experience.
• Construction Documents Technologist (CDT) certification preferred.
• Proficiency in Microsoft Office Suite.
• Experience with Newforma or similar project management and document control platforms.
• Strong knowledge of contract documents, construction administration processes, and project delivery workflows.
• Understanding of California HCAI (formerly OSHPD) processes, procedures, and construction administration requirements.
• Knowledge of Division 01 and Part 1 specification sections and their application during construction.
• Excellent written and verbal communication skills.
• Strong organizational abilities with exceptional attention to detail.
• Ability to effectively manage multiple priorities, adapt to changing demands, and coordinate activities across multiple projects.
• Strong problem-solving skills with demonstrated follow-through and accountability.
• Self-motivated and proactive, with the ability to work independently and collaboratively.
• A commitment to quality, teamwork, and exceptional client service throughout the construction process.

Salary Information:

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $63,000 - 78,000 depending on qualifications and experience.

Additional Information:

At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week.

Join our nationally recognized, award-winning team of architects, engineers, and interior designers - help us shape what’s next.

Learn more about ushere.