Senior Construction Admin & Fleet Coordinator

Reitman Personnel; Connecticut; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Stable, family‑oriented company

Consistent weekday schedule

Job summary

Reitman Personnel client, a well-established family-owned construction firm in Connecticut, seeks a mature Senior Administrative Assistant to support construction and fleet operations. This high-responsibility role requires steady scheduling, cross‑department coordination, and meticulous documentation.

Ideal candidates have experience in construction, transportation, or municipal offices, and can draft bids, agreements, permits, and insurance certificates.

Qualifications

• Proven administrative experience in construction, trades, transportation, or municipal environments.
• Strong ability to manage deadlines, paperwork, and multiple priorities.
• Comfortable drafting bids, agreements, and formal documentation.
• Experience working with subcontractors and vendors.
• QuickBooks experience strongly preferred.
• Familiarity with permits, insurance certificates, and compliance processes.
• Reliable, punctual, and committed to set working hours.

Responsibilities

• Prepare and draft project bids and administrative documentation.
• Coordinate with subcontractors and issue agreements as needed.
• Assist with insurance documentation, certificates, permits, and compliance verifications.
• Communicate with town halls, municipalities, and government agencies.
• Track and manage required certifications and regulatory paperwork.
• Work closely with the Fleet Manager overseeing company vehicles.
• Prepare and file proper DMV paperwork for each truck.
• Maintain organized records related to fleet compliance and registrations.
• Enter purchase orders and vendor bills into QuickBooks.
• Assist accounting when workload allows.
• Maintain accurate and well‑organized administrative and financial records.

Skills

Administrative experience

Deadline management

Bid drafting

Vendor coordination

Reliability

Punctuality

Tools

QuickBooks

Job description

Reitman Personnel client, a well-established family-owned construction firm in Connecticut, seeks a mature Senior Administrative Assistant to support construction and fleet operations. This high-responsibility role requires steady scheduling, cross‑department coordination, and meticulous documentation.

Ideal candidates have experience in construction, transportation, or municipal offices, and can draft bids, agreements, permits, and insurance certificates.