Construction Senior Administrator

Reitman Personnel; Connecticut; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Stable, family‑oriented company

Consistent weekday schedule

Job summary

Reitman Personnel client, a well-established family-owned construction firm in Connecticut, seeks a mature Senior Administrative Assistant to support construction and fleet operations. This high-responsibility role requires steady scheduling, cross‑department coordination, and meticulous documentation.

Ideal candidates have experience in construction, transportation, or municipal offices, and can draft bids, agreements, permits, and insurance certificates.

Qualifications

• Proven administrative experience in construction, trades, transportation, or municipal environments.
• Strong ability to manage deadlines, paperwork, and multiple priorities.
• Comfortable drafting bids, agreements, and formal documentation.
• Experience working with subcontractors and vendors.
• QuickBooks experience strongly preferred.
• Familiarity with permits, insurance certificates, and compliance processes.
• Reliable, punctual, and committed to set working hours.

Responsibilities

• Prepare and draft project bids and administrative documentation.
• Coordinate with subcontractors and issue agreements as needed.
• Assist with insurance documentation, certificates, permits, and compliance verifications.
• Communicate with town halls, municipalities, and government agencies.
• Track and manage required certifications and regulatory paperwork.
• Work closely with the Fleet Manager overseeing company vehicles.
• Prepare and file proper DMV paperwork for each truck.
• Maintain organized records related to fleet compliance and registrations.
• Enter purchase orders and vendor bills into QuickBooks.
• Assist accounting when workload allows.
• Maintain accurate and well‑organized administrative and financial records.

Skills

Administrative experience

Deadline management

Bid drafting

Vendor coordination

Reliability

Punctuality

Tools

QuickBooks

Job description

Our client is a well-established, family-owned construction company based in Connecticut, specializing in civil construction, site development, and excavation services. The organization supports residential, commercial, and municipal projects and operates its own in-house trucking division, allowing for tight control over scheduling, materials, and logistics. Known for hands‑on project execution and strong relationships with local towns, engineers, and subcontractors, the team delivers reliable site work, utility coordination, and earthmoving services with a focus on safety, efficiency, and long‑term partnerships.

We are seeking a mature, dependable, and detail-oriented Senior Administrative Assistant to support our construction and fleet operations. This is a high‑responsibility administrative role requiring someone who can commit long-term to consistent hours and confidently manage documentation, coordination, and communication across multiple departments.

This role is ideal for someone with experience in construction, HVAC, electrical trades, transportation, municipal offices (DMV), towing, or other blue‑collar industries who understands how operational businesses run.

Construction & Operations Support

• Prepare and draft project bids and administrative documentation
• Coordinate with subcontractors and issue agreements as needed
• Assist with insurance documentation, certificates, permits, and compliance verifications
• Communicate with town halls, municipalities, and government agencies
• Track and manage required certifications and regulatory paperwork

Fleet & DMV Coordination

• Work closely with the Fleet Manager overseeing company vehicles
• Prepare and file proper DMV paperwork for each truck
• Maintain organized records related to fleet compliance and registrations

Accounting & Administrative Support

• Enter purchase orders and vendor bills into QuickBooks
• Assist accounting when workload allows
• Maintain accurate and well‑organized administrative and financial records

Qualifications

• Proven administrative experience in construction, trades, transportation, or municipal environments
• Strong ability to manage deadlines, paperwork, and multiple priorities
• Comfortable drafting bids, agreements, and formal documentation
• Experience working with subcontractors and vendors
• QuickBooks experience strongly preferred
• Familiarity with permits, insurance certificates, and compliance processes
• Reliable, punctual, and committed to set working hours

Why Join Our Client

• Stable, family‑oriented company
• Consistent weekday schedule (no nights or weekends)
• Competitive compensation for the right candidate

Job Summary

• Business Type: Administrative
• Salary Range: $60,000-70,000 DOE
• Location: Southeast Connecticut Shoreline