Office Manager

H. T. PROF Group; Bloomfield (CT); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

401(k) with company contribution

Paid time off and holidays

Competitive compensation

Job summary

H. T. PROF Group in Connecticut seeks an experienced Office Manager to oversee payroll, accounting, HR, and compliance, partnering with leadership. This leadership role drives accurate financial reporting and controls across a growing organization.

The Office Manager will supervise payroll, AP/AR, job costing, 401(k) plans, and budgeting while supporting project managers and executives in a fast-paced environment. Strong Excel and communication skills are essential.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, or related field preferred.
• Equivalent combination of education and 10+ years of related experience will be considered.
• Experience in construction accounting or construction administration strongly preferred.
• Knowledge of certified payroll, union payroll, AIA billing, and job costing.
• Strong understanding of payroll processing and accounting principles.
• Advanced Microsoft Excel skills.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Professional communication and interpersonal skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• High level of integrity and confidentiality.

Responsibilities

• Process weekly payroll for office staff and union employees.
• Manage payroll tax filings and related compliance.
• Prepare certified payroll reports.
• Oversee accounts payable and accounts receivable.
• Process AIA billings and payment applications.
• Perform bank reconciliations and prepare journal entries.
• Complete month-end close activities and maintain job costing records.
• Administer 401(k) contributions and reporting; process bonuses and profit-sharing.

Skills

Payroll processing

Accounting

Excel

Communication

Time management

Organization

Education

Bachelor's degree in Accounting, Business Administration, Finance, or related field

Tools

Microsoft Excel

Microsoft Office

Adobe Acrobat

Job description

We are partnering with a well-established and respected Connecticut construction company to identify an experienced Office Manager who thrives in a fast-paced environment. This is a key leadership position responsible for overseeing accounting operations, payroll, human resources administration, compliance, and office management while working closely with company leadership.

If you enjoy taking ownership, managing multiple priorities, and contributing to the success of a growing organization, this opportunity offers long-term stability, variety, and the chance to make a meaningful impact.

Key Responsibilities

Payroll & Accounting

Process weekly payroll for office staff and union employees

Manage payroll tax filings and related compliance

Prepare certified payroll reports

Oversee accounts payable and accounts receivable

Process AIA billings and payment applications

Perform bank reconciliations

Prepare journal entries

Complete month-end close activities

Maintain accurate job costing records and financial reconciliations

Administer 401(k) contributions and reporting

Process bonuses and profit-sharing programs

Assist with annual budgeting and year-end financial procedures

Complete annual tax reporting including W-2s, 1099s, 1095s, payroll tax filings, and sales/use tax reporting

Compliance & Reporting

Prepare quarterly payroll tax reports

Process CT Paid Leave reporting

Manage OCIP and CCIP reporting requirements

Coordinate OSHA reporting

Maintain regulatory and insurance compliance

Human Resources & Office Management

Administer employee benefits

Answer employee policy and benefit questions

Coordinate health insurance renewals

Support compensation administration

Supervise the Accounts Payable Assistant

Operations Support

Partner closely with company leadership

Support Project Managers and Construction Managers

Assist with bid documentation and project prequalification packages

Maintain relationships with subcontractors and vendors

Manage cash receipts and general office administration

Perform additional administrative and operational duties as needed

Qualifications

Bachelor's degree in Accounting, Business Administration, Finance, or related field preferred

Equivalent combination of education and 10+ years of related experience will be considered

Experience in construction accounting or construction administration strongly preferred

Knowledge of certified payroll, union payroll, AIA billing, and job costing

Strong understanding of payroll processing and accounting principles

Advanced Microsoft Excel skills

Proficiency with Microsoft Office and Adobe Acrobat

Excellent organizational and time-management abilities

Strong attention to detail and accuracy

Professional communication and interpersonal skills

Ability to manage multiple deadlines in a fast-paced environment

High level of integrity and confidentiality

Preferred Experience

Construction industry experience

Union payroll administration

Certified payroll reporting

Job costing

AIA billing

Benefits administration

Construction compliance reporting

What Our Client Offers

Competitive compensation

401(k) with company contribution

Paid time off and holidays

Stable, established company with an excellent reputation

Collaborative and supportive leadership team

Opportunity to play a critical role in company operations