Office Manager

Redwood Construction, LLC; Greenwich (CT); On-site; USD 52,000 - 74,000; Full time

Job summary

Redwood Construction, LLC is seeking a full-time, on-site Office Manager for our Bethel, Connecticut office. The Office Manager will oversee daily operations and provide administrative support to company leadership and project teams, ensuring accuracy, organization, and timely completion of tasks in a fast-paced construction environment.

Responsibilities include managing calls and emails, coordinating deliveries, maintaining files, tracking insurance documents, assisting with invoices and

Qualifications

• Previous office management or administrative experience.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication.
• Attention to detail and accuracy.
• Experience handling contracts, insurance documents, and data entry preferred.
• Construction-industry experience is strongly preferred.
• Independence and ownership of responsibilities.
• Associate’s or bachelor’s degree preferred but not required.

Responsibilities

• Manage daily office operations, phone calls, emails, mail, and scheduling.
• Receive, document, and coordinate deliveries.
• Maintain organized project, vendor, employee, and company files.
• Track certificates of insurance, contracts, W-9s, and other compliance documents.
• Prepare, organize, distribute, and electronically file contracts and other documents.
• Assist with invoices, purchase orders, receipts, and general bookkeeping data entry.
• Order office supplies and coordinate office equipment maintenance.
• Provide professional customer service to clients, subcontractors, and vendors
• Monitor deadlines and follow tasks through to completion
• Protect confidential company, employee, customer, and financial information

Skills

Organizational skills

Multitasking

Time management

Written and verbal communication

Attention to detail

Data entry

Office software proficiency

Independent problem solving

Construction-industry familiarity

Education

Associate’s or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

QuickBooks

Job description

Redwood Construction is seeking a full-time, on-site Office Manager for our Bethel, Connecticut office.

The Office Manager will oversee daily office operations and provide administrative support to company leadership and project teams. The ideal candidate is organized, dependable, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment.

Responsibilities

• Manage daily office operations, phone calls, emails, mail, and scheduling
• Receive, document, and coordinate deliveries
• Maintain organized project, vendor, employee, and company files
• Track certificates of insurance, contracts, W-9s, and other compliance documents
• Follow up with subcontractors and vendors for missing or expired documentation
• Perform accurate data entry and maintain company spreadsheets and databases
• Prepare, organize, distribute, and electronically file contracts and other documents
• Assist with invoices, purchase orders, receipts, and general bookkeeping data entry
• Order office supplies and coordinate office equipment maintenance
• Provide professional customer service to clients, subcontractors, and vendors
• Monitor deadlines and follow tasks through to completion
• Protect confidential company, employee, customer, and financial information

Qualifications

• Previous office management or administrative experience
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication
• Exceptional attention to detail and accuracy
• Experience handling contracts, insurance documents, and data entry preferred
• Proficiency in Microsoft Word, Excel, Outlook, and other office software
• QuickBooks experience is a plus
• Construction-industry experience is strongly preferred
• Ability to work independently, solve problems, and take ownership of responsibilities
• Associate’s or bachelor’s degree is preferred but not required