Senior Conference & Governance Manager

Institute of Electrical and Electronics Engineers, Inc.; Piscataway Township (NJ); On-site; USD 90,000 - 140,000; Full time

Job summary

Institute of Electrical and Electronics Engineers, Inc. (IEEE) is seeking a Senior Society Administrator, Meeting Services to manage conference operations for the Power Electronics Society (PELS) and serve as liaison to committees, vendors, and stakeholders.

This role emphasizes governance compliance, budget analysis, and cross-functional coordination. You will partner with volunteer leaders and internal IEEE teams to deliver high-impact conferences, ensure operational excellence, and foster

Responsibilities

• Conference & Program Management: serve as primary staff lead for PELS conferences (APEC, ECCE, and others) and assist on related events.
• Manage conference applications, approvals, budgeting, financial planning, and MOU development.
• Support conference steering and organizing committees to ensure planning and execution success.
• Analyze conference budgets and provide recommendations to meet financial and operational requirements.
• Committee & Governance Support: coordinate operations, meetings, agendas, materials, schedules, and governance documents.
• Support Vice Presidents and leaders with policy, procedures, and governance updates.
• Maintain compliance with IEEE policies, bylaws, and governance standards.
• Manage rosters, communications, elections, and volunteer engagement activities.
• Stakeholder Engagement & Relationship Management: act as trusted advisor and primary contact for volunteer leaders, conference committees, and society leadership.
• Build relationships with internal IEEE departments (Finance, Legal, Compliance, Marketing, Operations).
• Coordinate with external organizers, venues, and PCOS to manage deliverables, contracts, timelines, and event logistics.
• Facilitate cross-group communication, issue resolution, and timely decisions.
• Engage volunteer communities to drive participation and accountability.
• Support member engagement via communications, surveys, social media, newsletters, and campaigns.
• Communicate effectively with global audiences including students, young professionals, academic and industry leaders.
• Communications & Marketing: manage website content, social platforms, newsletters, calls for papers, and promotional materials.
• Develop strategies to raise awareness and engagement across PELS programs.
• Support webinar, marketing, and outreach activities.
• Operational Excellence: manage travel grants, expense processing, contracts, vendor onboarding, and service agreements.
• Conduct benchmarking, reporting, data analysis, and continuous process improvement.
• Support society reviews, strategic initiatives, and special projects as assigned by the Executive Director.

Job description

Institute of Electrical and Electronics Engineers, Inc. (IEEE) is seeking a Senior Society Administrator, Meeting Services to manage conference operations for the Power Electronics Society (PELS) and serve as liaison to committees, vendors, and stakeholders.

This role emphasizes governance compliance, budget analysis, and cross-functional coordination. You will partner with volunteer leaders and internal IEEE teams to deliver high-impact conferences, ensure operational excellence, and foster