Senior Conference & Governance Administrator

IEEE; Piscataway Township (NJ); On-site; USD 75,000 - 110,000; Full time

Job summary

IEEE, a leading professional association, seeks a Sr Administrator for PELS Meeting Services to manage conferences, governance, and stakeholder engagement. You will coordinate staff liaison duties for major PELS conferences, work with volunteers, vendors, and internal IEEE teams to ensure program excellence and policy compliance.

The role requires strong project management, communication, and organizational skills, with up to 20% travel domestically and internationally.

Qualifications

• Education: Bachelor's degree or equivalent experience required.
• Work Experience: 4–7 years in conference/event management, project coordination, nonprofit governance, business administration or related fields.
• Licenses and Certifications: CMP 1 Year Pref.

Responsibilities

• Lead conference operations and serve as staff liaison for PELS conferences.
• Manage conference budgets, approvals, MOUs, and financial planning.
• Support governance by coordinating committee operations and documentation.
• Engage volunteer leaders and stakeholders to ensure program success.
• Coordinate travel, vendor onboarding, and event logistics.
• Analyze budgets and provide recommendations to meet financial and operational goals.

Skills

Relationship building

Influencing without authority

Communication

Organization

Project management

Problem-solving

Collaboration

Stakeholder management

Time management

Multi-priority management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Content management systems

Social media platforms

Collaboration technologies

Web-based tools

Job description

IEEE, a leading professional association, seeks a Sr Administrator for PELS Meeting Services to manage conferences, governance, and stakeholder engagement. You will coordinate staff liaison duties for major PELS conferences, work with volunteers, vendors, and internal IEEE teams to ensure program excellence and policy compliance.

The role requires strong project management, communication, and organizational skills, with up to 20% travel domestically and internationally.