Global Conference Planning Lead

IEEE; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

IEEE is seeking a Senior Conference Planner to serve as the subject matter expert on conference planning, policy and procedures for IEEE/ComSoc. You will work with volunteer organizers on site selection, contracts, budgets, program planning and speaker relations to ensure financially sustainable, engaging conferences.

Reporting to the Conferences Director, this role requires strong project management, communication, and budget skills, with travel 25-35% (primarily international).

Qualifications

• Bachelor's degree or equivalent experience

Responsibilities

• Manage portfolio of conferences as identified by the Conferences Director
• Develop and maintain a project management plan to include all tasks associated with the planning of a successful conference
• Negotiate key contractual terms; manage room block; food and beverage needs, exhibit area, and registration process
• Research and collect information on potential conference venues and present to Organizing Committee with recommendation
• Serve as lead conference planner and main point of contact to volunteers, vendors and other ComSoc staff for entirety of conference
• Support the Technical Program Committee on the management and production of the conference program from the abstract submission phase to the final program output.

Skills

Project management

Communication

Interpersonal skills

Budget management

Google Suite

Microsoft Office Suite

MS Project

Cvent

EDAS

Whova

Education

Bachelor's degree or equivalent experience

Tools

MS Project

SmartSheets

Cvent

EDAS

Whova

Job description

IEEE is seeking a Senior Conference Planner to serve as the subject matter expert on conference planning, policy and procedures for IEEE/ComSoc. You will work with volunteer organizers on site selection, contracts, budgets, program planning and speaker relations to ensure financially sustainable, engaging conferences.

Reporting to the Conferences Director, this role requires strong project management, communication, and budget skills, with travel 25-35% (primarily international).