Senior Branch Admin & Operations Coordinator

Mitsubishi Corporation; Woburn (MA); On-site; USD 42,000 - 58,000; Full time

Job summary

Mitsubishi Corporation in Woburn, MA is seeking an experienced administrative professional to support branch operations. You will handle payments, payroll, vendor invoices, A/R/A/P tasks, data entry, and documentation control.

You will also respond to inquiries, coordinate service orders, maintain files, and assist in preparing reports and contracts. Strong Excel/Word skills and attention to detail are required. This is an on-site role in Woburn, MA.

Qualifications

• 5+ years of applicable experience.
• High school diploma required; college courses in accounting preferred.
• Strong work ethic; well organized; self-starter; follows filing procedures.
• Detail oriented, professional, reliable.
• Proficient in Excel and Word; 10-key by touch; 60–65 wpm typing.
• SAP/Total Service/Concur experience a plus.
• Strong problem-solving; basic accounting principles; data analysis; multitasking.
• Thorough knowledge of accounts payable/general ledger systems and procedures.

Responsibilities

• Process payment requests: check requests, expense reports, intercompany notes payables, vendor invoices.
• Follow office processes (P/Ps) including IT systems like Total Service, Salesforce, MS Office.
• Handle data entry, document retention, and office safety.
• Answer phones and respond to customer service inquiries.
• Dispatch service requests and log data; communicate with customers about trouble calls.
• Prepare weekly payroll and weekly A/R billing.
• Create purchase orders and A/P invoices for payment.
• Submit Total Service forms for all accounts & vendors; manage contracts, COI, and bonds.
• Maintain open order/inspections/planned repairs binders and e-files.
• Mail and filing duties; maintain orderly files and stock room.
• Order maintenance services and office supplies; support other staff with research and reports.

Skills

Excel

Word

Typing 60-65 wpm

Education

High school diploma

Accounting courses (college)

Tools

SAP

Total Service

Concur

Job description

Mitsubishi Corporation in Woburn, MA is seeking an experienced administrative professional to support branch operations. You will handle payments, payroll, vendor invoices, A/R/A/P tasks, data entry, and documentation control.

You will also respond to inquiries, coordinate service orders, maintain files, and assist in preparing reports and contracts. Strong Excel/Word skills and attention to detail are required. This is an on-site role in Woburn, MA.