Branch Operations Admin | Dispatch & Payroll Support

Maxim-Crane-Work; Stoughton (MA); On-site; USD 60,000 - 65,000; Full time

Job summary

Maxim Crane Works in Stoughton, MA is seeking a Branch Administrative Assistant to support daily dispatch operations, logistics, and payroll processes. You will maintain records, ensure compliance, and provide timely information to field crews.

The ideal candidate has a high school diploma, strong communication, excellent organization, and proficiency with Microsoft Office. Experience with CMMS (Job Cost Dispatch) is a plus.

Qualifications

• High school diploma or GED is required.
• Previous administrative experience in a fast-paced environment is preferred.
• Payroll experience in industrial/construction settings is a plus.
• Experience with a CMMS, such as Job Cost Dispatch, is nice to have.
• Strong communication and attention to detail are essential.

Responsibilities

• Support Daily Dispatch Operations: Coordinate jobs, communicate instructions, and prepare permits/documentation.
• Coordinate Job Logistics: Prepare maps, directions, and job-specific paperwork for field personnel.
• Help Keep Operations Compliant: Monitor weather, review DOT regulations, and track site requirements.
• Support Safety and Equipment Documentation: Verify inspections and review ELD compliance.
• Assist with Payroll Processing: Collect timesheets, verify pay rates, and enter time into CMMS.
• Coordinate Employee and Site Requirements: Manage site prerequisites and background checks/documentation.
• Keep Things Organized: Maintain records, manage priorities, and provide general branch support.

Skills

Communication skills

Attention to detail

Microsoft Office

Organizational skills

Multitasking

Team collaboration

Education

High school diploma or GED

Tools

Job Cost Dispatch CMMS

Job description

Maxim Crane Works in Stoughton, MA is seeking a Branch Administrative Assistant to support daily dispatch operations, logistics, and payroll processes. You will maintain records, ensure compliance, and provide timely information to field crews.

The ideal candidate has a high school diploma, strong communication, excellent organization, and proficiency with Microsoft Office. Experience with CMMS (Job Cost Dispatch) is a plus.