Branch Operations Administrative Assistant

Maxim Crane; Stoughton (MA); Vor Ort; USD 60.000 - 65.000; Vollzeit

Zusammenfassung

Maxim Crane Works in Stoughton, MA is seeking a Branch Administrative Assistant to support daily dispatch, payroll processing, and job coordination within a busy branch. This role involves coordinating with the Dispatcher and branch staff to ensure accurate records, timely documentation, and smooth operations on active job sites.

You will gain hands-on exposure to dispatch, payroll, job coordination, compliance, and field support, with a focus on organization, problem-solving, and reliable

Qualifikationen

• High school diploma or GED required.
• Experience in fast-paced administrative roles is preferred.
• Payroll experience in industrial or construction settings is a plus.
• Familiarity with CMMS (Job Cost Dispatch) is nice to have.
• Experience coordinating background checks and drug screenings is a plus.

Aufgaben

• Support Daily Dispatch Operations: Assist the Dispatcher with coordinating jobs, processing and communicating job instructions, and preparing permits and other required documentation.
• Coordinate Job Logistics: Prepare maps, directions, job-specific paperwork, and other materials to ensure field personnel have what they need before heading to a job site.
• Help Keep Operations Compliant: Assist with monitoring weather conditions, reviewing DOT regulations, coordinating with the Compliance Specialist, and tracking site-specific requirements.
• Support Safety and Equipment Documentation: Verify that required inspections are completed and properly filed, communicate discrepancies or service issues to the Service Department, and review Electronic Logging Device (ELD) compliance for cranes assigned to the branch.
• Assist with Payroll Processing: Collect daily employee timesheets, verify applicable pay rates based on job type and employee, and enter time into the CMMS system (Job Cost Dispatch).
• Coordinate Employee and Site Requirements: Help manage job-site prerequisites and compliance documentation, including administrative support for background checks and drug screenings as needed.
• Keep Things Organized: Maintain accurate records, manage competing priorities, meet deadlines, and provide general administrative support to the branch as needed.

Kenntnisse

Communication skills

Attention to detail

Microsoft Office

Organization

Multitasking

Problem solving

Teamwork

Ausbildung

HS diploma or GED

Tools

CMMS (Job Cost Dispatch)

Jobbeschreibung

Maxim Crane Works in Stoughton, MA is seeking a Branch Administrative Assistant to support daily dispatch, payroll processing, and job coordination within a busy branch. This role involves coordinating with the Dispatcher and branch staff to ensure accurate records, timely documentation, and smooth operations on active job sites.

You will gain hands-on exposure to dispatch, payroll, job coordination, compliance, and field support, with a focus on organization, problem-solving, and reliable