Accounting Bookkeeper

Aviation Advisor, Inc.; Kenosha (WI); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Aviation Advisor, Inc. seeks a detail-oriented Bookkeeper at our Kenosha, WI location to support the accounting department and interface with clients and staff.

The role emphasizes accurate invoicing, expense processing, payroll support, and coordination with multiple departments in a fast-paced private aviation environment. Strong communication and proficiency in QuickBooks and Microsoft Office are required.

Qualifications

• Bachelor’s degree preferred, but not required.
• 2–5 years of applicable bookkeeping experience.
• Excellent communication with internal/external stakeholders.
• Ability to learn multiple accounting software platforms, primarily QuickBooks.
• Proficient in Microsoft Office.
• Detail-oriented with high accuracy in records.
• Ability to prioritize tasks in a fast-paced environment.
• Experience with processing expense reports, billing, invoices, payments and payroll.

Responsibilities

• Invoicing: Create, review and distribute invoices, statements and reports.
• Accounting Reconciliation: Review flight logs and expense reports for accurate invoicing.
• Account Management: Maintain aircraft fleet subscriptions and billing accuracy.
• Support: Collaborate with departments for accounting and admin oversight.
• Payroll and HR Support: Assist with payroll.
• Training: Train new employees on procedures.

Skills

Communication

Detail-oriented

Multitasking

Prioritization

Confidentiality

Microsoft Office

QuickBooks

Interpersonal skills

Education

Bachelor’s degree preferred

Tools

QuickBooks

Microsoft Office

Job description

Job Description

Aviation Advisor, Inc. is seeking a detail-oriented and organized Bookkeeper to join our team at the Kenosha, WI location. The Bookkeeper will play a crucial role in supporting the accounting department and does serve as a direct interface with clients, aircraft owners and staff. This role requires strong communication skills, a keen eye for detail, and the ability to thrive in a dynamic and fast-paced environment.

Primary Responsibilities

1. Invoicing: Create, review and distribute invoices, account statements, monthly aircraft owner’s statements and other financial reports as needed.
2. Accounting Reconciliation: Review of aircraft activity folders, flight logs and expense reports to ensure accurate and prompt invoices reach clients in a timely manner.
3. Account Management: Maintain and update aircraft fleet subscriptions and maintenance service plans to ensure compliance and proper billing. Maintaining accuracy of customer account information while exercising the highest level of confidentiality.
4. Support: Work closely with and support multiple departments within the organization with accounting and administrative oversight. Must be able to work well with other members of the team.
5. Payroll and HR Support: Assist with payroll and additional human resources support.
6. Training: Effectively learn job responsibilities in order to train new employees on proper procedures.

Requirements

• Bachelor’s degree preferred, but not required.
• 2-5 years of applicable work experience preferred.
• Excellent communication skills with the ability to interact professionally with internal and external stakeholders, including pilots, maintenance technicians, and regulatory authorities.
• Ability to learn multiple accounting software platforms, primarily QuickBooks.
• Proficient in Microsoft Office Suite.
• Detail-oriented with a high level of accuracy in record-keeping and documentation.
• Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast-paced environment.
• Flexible mindset with the ability to adapt to changing priorities and operational requirements.
• Experience with processing expense reports, billing, invoices, payments and payroll.

Join Aviation Advisor, Inc. and contribute to maintaining the highest standards of safety, reliability, and service excellence in private aviation! We offer competitive compensation and benefits, along with opportunities for professional development and career advancement.

Note: This job description is intended to provide a general overview of the responsibilities and qualifications for the position and may be modified or amended as needed to meet the evolving needs of the organization and industry.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting/Bookkeeping/Office Administration: 2-5 years (Preferred)