Aviation Bookkeeper & Accounts Specialist (Flexible Schedule)

Aviation Advisor, Inc.; Kenosha (WI); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Aviation Advisor, Inc. seeks a detail-oriented Bookkeeper at our Kenosha, WI location to support the accounting department and interface with clients and staff.

The role emphasizes accurate invoicing, expense processing, payroll support, and coordination with multiple departments in a fast-paced private aviation environment. Strong communication and proficiency in QuickBooks and Microsoft Office are required.

Qualifications

• Bachelor’s degree preferred, but not required.
• 2–5 years of applicable bookkeeping experience.
• Excellent communication with internal/external stakeholders.
• Ability to learn multiple accounting software platforms, primarily QuickBooks.
• Proficient in Microsoft Office.
• Detail-oriented with high accuracy in records.
• Ability to prioritize tasks in a fast-paced environment.
• Experience with processing expense reports, billing, invoices, payments and payroll.

Responsibilities

• Invoicing: Create, review and distribute invoices, statements and reports.
• Accounting Reconciliation: Review flight logs and expense reports for accurate invoicing.
• Account Management: Maintain aircraft fleet subscriptions and billing accuracy.
• Support: Collaborate with departments for accounting and admin oversight.
• Payroll and HR Support: Assist with payroll.
• Training: Train new employees on procedures.

Skills

Communication

Detail-oriented

Multitasking

Prioritization

Confidentiality

Microsoft Office

QuickBooks

Interpersonal skills

Education

Bachelor’s degree preferred

Tools

QuickBooks

Microsoft Office

Job description

Aviation Advisor, Inc. seeks a detail-oriented Bookkeeper at our Kenosha, WI location to support the accounting department and interface with clients and staff.

The role emphasizes accurate invoicing, expense processing, payroll support, and coordination with multiple departments in a fast-paced private aviation environment. Strong communication and proficiency in QuickBooks and Microsoft Office are required.