Senior Bookkeeper & Office Manager — Hybrid/Remote

Talenthop; United States; Ibrido; USD 80.000 - 100.000; Tempo pieno

Descrizione del lavoro

TalentHop is seeking a skilled BOOKKEEPER/OFFICE MANAGER to support financial and operational infrastructure as the organization scales. The role ensures accurate financial records, billing processes, onboarding, and scheduling for a high-performance team.

You will manage accounts payable/receivable, prepare reports, and coordinate with accountants, while maintaining licensing compliance and facilitating smooth daily operations across a distributed workforce.

Competenze

• Associate or bachelor’s degree required.
• Minimum 5 years bookkeeping and office management experience.
• Proficiency with QuickBooks Online and Clio.
• Strong discretion handling sensitive information.

Mansioni

• Manage accounts payable, receivable, and expense tracking.
• Prepare financial reports and assist with budgeting and forecasting.
• Generate and manage client invoices through Clio billing software.
• Prepare and handle sales tax filings.
• Coordinate with accountants for tax filings and financial compliance.
• Oversee administrative operations and internal processes.
• Maintain state licensing compliance and renewals.
• Schedule investigative and security assignments and manage team availability.
• Review insurance policies, applications, and audits.
• Maintain and improve office systems, tools, and documentation.
• Coordinate equipment, software access, and resources for team members.
• Provide administrative, facilities, and IT-related support for NY office staff.
• Lead new employee onboarding, including paperwork, orientation, and system setups.
• Maintain personnel records and support internal HR communications.

Conoscenze

QuickBooks Online

Clio Billing

Organizational Skills

Time Management

Communication Skills

Formazione

Associate or Bachelor's degree

Strumenti

Clio

Billing Software

Accounting Software

Descrizione del lavoro

TalentHop is seeking a skilled BOOKKEEPER/OFFICE MANAGER to support financial and operational infrastructure as the organization scales. The role ensures accurate financial records, billing processes, onboarding, and scheduling for a high-performance team.

You will manage accounts payable/receivable, prepare reports, and coordinate with accountants, while maintaining licensing compliance and facilitating smooth daily operations across a distributed workforce.