Bookkeeping & Ops Coordinator — Hybrid, Growth & Impact

Polymer; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance including dental and視

401k retirement plan

Flexible paid time off

Job summary

Axoft is seeking a Bookkeeping & Operations Coordinator to own daily bookkeeping, HR admin and office operations at our Cambridge, MA site, with hybrid flexibilities. You will partner with finance, operations and leadership to meet goals while maintaining a structured office environment.

The role requires 2–4 years in bookkeeping and HR, proficiency in QuickBooks Online and MS Office, and a proactive, discreet approach.

Qualifications

• 2–4 years of experience in bookkeeping and HR administration
• Experience with day-to-day QuickBooks Online transactions, reconciliations, payroll and benefits
• Startup or fast-paced environment experience
• Proficiency in MS Office; advanced QBO transactions; month-end close support
• HR administration, payroll and benefits experience; H1 visa knowledge a plus
• Excellent communication and interpersonal skills; professionalism and discretion
• Desire to grow professionally and take on growing responsibilities

Responsibilities

• Support executive leadership and ensure smooth office operations
• Manage human resources needs including payroll, time-off and onboarding/offboarding
• Plan and execute team-building events to foster a positive culture
• Process purchase orders, vendor bills, expenses, invoicing and payments
• Coordinate office insurance certificates and renewals
• Own day-to-day bookkeeping in QuickBooks Online and monthly close materials
• Handle travel arrangements and coordinate meetings
• Cross-train with Administrative Operations Manager to cover critical processes during absences
• Support other operational needs as the startup grows

Skills

Bookkeeping

HR administration

QuickBooks Online

Payroll

Benefits administration

MS Office

Excel

Outlook/Teams

Education

Bachelor’s or Associate’s degree in Business/HR/Operations/Accounting/Administration

Tools

QuickBooks Online

Microsoft Office

Excel

Outlook

Teams

Job description

Axoft is seeking a Bookkeeping & Operations Coordinator to own daily bookkeeping, HR admin and office operations at our Cambridge, MA site, with hybrid flexibilities. You will partner with finance, operations and leadership to meet goals while maintaining a structured office environment.

The role requires 2–4 years in bookkeeping and HR, proficiency in QuickBooks Online and MS Office, and a proactive, discreet approach.