Remote Bookkeeper & Office Operations Lead

PKF O'Connor Davies TalentConnect; City of White Plains (NY); Remote; USD 80,000 - 100,000; Full time

Job summary

Holovach & Co. in New York Westchester area is seeking a highly organized Bookkeeper/Office Manager to support financial and operational infrastructure as the firm scales.

The role covers bookkeeping, payroll, billing, HR onboarding, office management, and IT support for a remote or hybrid team. You will manage QuickBooks Online, client invoicing via Clio, payroll with ADP Run, and coordinate with accountants for compliance, while overseeing licensing, scheduling, and office systems.

Qualifications

• 5+ years of bookkeeping and office management experience, preferably in a small/medium business or professional services setting.
• Advanced proficiency with QuickBooks Online.
• Experience using Clio or similar billing software (hourly billing/time tracking).
• Strong organizational skills, discretion with sensitive information.
• Ability to manage workflows for a distributed team.

Responsibilities

• Maintain accurate financial records in QuickBooks Online.
• Manage accounts payable/receivable, reconcile accounts, track expenses.
• Prepare financial reports and assist with budgeting/forecasting.
• Generate and manage client invoices using Clio billing software.
• Prepare and handle Sales Tax filings.
• Process bi-weekly payroll through ADP Run and ensure compliance.
• Coordinate with accountants for tax filings and financial compliance.
• Oversee administrative operations and ensure effective internal processes.
• Maintain state licensing compliance/renewals.
• Schedule investigative/security assignments and team availability.
• Review insurance policies, applications, and audits.
• Maintain and improve office systems, tools, and documentation.
• Coordinate equipment, software access, and resources for team members.
• Provide IT/administrative support for NY office staff.

Skills

Organizational skills

Discretion with sensitive information

Time management

Communication skills

Remote/hybrid team scheduling

Education

Associate or Bachelor's degree

Tools

QuickBooks Online

Clio

ADP Run

Job description

Holovach & Co. in New York Westchester area is seeking a highly organized Bookkeeper/Office Manager to support financial and operational infrastructure as the firm scales.

The role covers bookkeeping, payroll, billing, HR onboarding, office management, and IT support for a remote or hybrid team. You will manage QuickBooks Online, client invoicing via Clio, payroll with ADP Run, and coordinate with accountants for compliance, while overseeing licensing, scheduling, and office systems.