Senior Billing Specialist - Chicago

Sidley Austin LLP; Chicago (IL); On-site; USD 88,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Billing Specialist to join their dynamic team in Chicago. This role involves assisting attorneys with client billing, managing complex billing arrangements, and ensuring accuracy in invoicing. As a key player in the billing department, you will provide administrative support, address billing inquiries, and mentor junior staff. This position offers a competitive salary and a robust benefits package, making it an exciting opportunity for experienced billing professionals looking to advance their careers in a fast-paced legal environment.

Qualifications

• 5+ years of experience as a billing specialist in a law firm.
• Expertise in 3E and E-billing systems.
• Ability to manage complex billing arrangements.

Responsibilities

• Generate and edit proformas, create timecard summaries, and manage client billing.
• Ensure timely and accurate invoice processing and follow up on billing issues.
• Train and mentor new billing staff while managing complex client relationships.

Skills

Billing Management

Customer Service

Attention to Detail

Problem Solving

Organizational Skills

Education

Experience in Law Firm Billing

Tools

3E Billing System

E-billing Systems

Job description

The Senior Billing Specialist will assist attorneys in the preparation of bills to clients and perform follow-up actions on past due client accounts. Provides administrative and accounting support to Attorneys and the Accounting Department Staff. Answers billing questions, researches billing-related issues, and prepares and distributes billing proformas, invoices, and billing-related reports. Manages client accounts according to billing agreements and performs necessary maintenance. Manages past due accounts and performs necessary follow-up actions. Acts as a billing advisor to attorneys and ensures that all transactions are recorded according to accounting standards.

Senior Billing Specialist - Chicago Recruiting Location

US-IL-Chicago

Department: Billing

Summary

The Senior Billing Specialist will assist attorneys in the preparation of bills to clients and perform follow-up actions on past due client accounts. Provides administrative and accounting support to Attorneys and the Accounting Department Staff. Answers billing questions, researches billing-related issues, and prepares and distributes billing proformas, invoices, and billing-related reports. Manages client accounts according to billing agreements and performs necessary maintenance. Manages past due accounts and performs necessary follow-up actions. Acts as a billing advisor to attorneys and ensures that all transactions are recorded according to accounting standards.

Duties and Responsibilities

1. Perform daily activities of the billing function in support of Partners and Clients, including generating and editing proformas, creating timecard summaries, updating matter and Timekeeper rates, and running client reports at the request of Partners and Attorneys.
2. Ensure timeliness, accuracy, and acceptance of invoices monthly. Follow up diligently with Billing Partners and others to resolve client billing issues and ensure invoices are approved and billed.
3. Understand and ensure correct implementation of client Outside Counsel Guidelines and fee arrangements.
4. Ensure electronic invoices (EDI) are processed accurately and efficiently.
5. Handle multiple tasks in a fast-paced environment with high attention to detail.
6. Communicate professionally and courteously with attorneys, staff, vendors, and clients, maintaining confidentiality.
7. Collaborate effectively within the billing team, finance team, and other departments.
8. Assist management with special projects such as testing, pilot programs, policy discussions, and process improvements.
9. Train and mentor new and less experienced billing staff, utilizing billing assistants to create efficiencies.
10. Manage billing operations for the firm's largest and most complex client relationships, advising attorneys on billing matters.
11. Maintain administrative responsibilities, including updating green sheets, UDFs, electronic submissions/appeals, and unallocated balances.
12. Perform other duties as assigned.

Salaries vary by location and are based on various factors including skills, experience, and education. The target salary range for Illinois is $88,000 - $100,000. The compensation package includes bonus eligibility and benefits, details of which can be found at Sidley.com/Benefits.

Qualifications

To perform this role successfully, the candidate must meet the following minimum requirements:

• Minimum of five years of experience as a billing specialist in a law firm.
• Expertise in 3E and E-billing systems.
• Ability to manage complex billing arrangements and provide high-quality customer service.
• Operational efficiency and best practice development skills.
• Mentoring skills and ability to assist with special projects.

Other Skills and Abilities

• Strong organizational and attention-to-detail skills.
• Accurate proofreading abilities.
• Good judgment and interpersonal communication skills.
• Analytical and problem-solving skills.
• Discretion and confidentiality.
• Ability to work under pressure and manage multiple deadlines and priorities.

Sidley Austin LLP is an Equal Opportunity Employer.