Senior Accounts Receivable Specialist (Law Firm)

Esquire Recruiting, LLC; Chicago (IL); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A prestigious mid-size law firm in Chicago is seeking a Senior Accounts Receivable Specialist to oversee billing practices and ensure compliance. The role requires a proactive candidate with law firm experience and expertise in financial procedures to improve billing processes and maintain client relationships.

Qualifications

• Prior law firm or professional services experience required.
• Experience with Elite software is highly preferred.
• Complex accounting analysis and advanced Excel skills are crucial.

Responsibilities

• Managing the prebill to final bill process ensuring accuracy.
• Collaborating with eBilling Coordinators for client account set-ups.
• Verifying rates and implementing outside counsel guidelines.

Skills

Problem-solving

Teamwork

Communication

Organizational Skills

Attention to Detail

Education

Bachelor’s degree in accounting, finance or business discipline

Tools

Elite software

Advanced Excel

Job description

Senior Accounts Receivable Specialist (Law Firm)

Senior Accounts Receivable Specialist (Law Firm)

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Esquire Recruiting, LLC provided pay range

This range is provided by Esquire Recruiting, LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $100,000.00/yr

Direct message the job poster from Esquire Recruiting, LLC

Accounts Receivable Specialist | Mid-Size Law Firm | Chicago, IL Our highly prestigious mid-size, full-service law firm client is hiring an experienced Legal Accounts Receivable Specialist for their Chicago HQ office. Looking for an Accounts Receivable person who can see the “big picture” to monitor billing and AR, help with the collection efforts, help formulate billing and collection policies, and monitor compliance. Should be able to develop and implement firm policies and procedures for billing practices (this includes retainers when required), have experience creating fixed fee billing budgets and have the ability and experience to compile billable rates by attorney to show billable rate trends. Experience with Elite is highly preferred. This person will need to connect/communicate with a variety of strong personalities and get results. The challenges are understanding the firms need to develop better procedures to monitor their billing process that runs from the beginning of a new matter through the life of the matter and possible collections.This person will need to educate the attorneys to better understand their clients’ billables and outstanding balances. This role is hybrid and will allow 2 days of work from home. Our client is offering a highly competitive salary and benefit package.

Please send resume to Amy Altman, President: [e-mail]

RESPONSIBILITIES:

• Establishing, fostering, and maintaining professional and collaborative relationships with attorneys, staff, and clients to ensure compliance with both attorney and client specifications.
• Verifying rates with the rate analysts, reviewing, and implementing the outside counsel guidelines, monitoring fee caps, tier discounts and matter budgets; setting-up and monitoring alerts; and communicating with the firm’s Billing & Intake Committee regarding discounts, write-downs, and write-offs.
• Managing the prebill to the final bill process; ensuring that billing attorneys receive accurate prebills and that they return their prebills in a timely manner; submitting finalized bills/eBills in the appropriate template format, adhering to the attorney and client specifications; and confirming the final bills have been submitted to the client and are posted in the accounting system.
• Collaborating with the eBilling Coordinators for new client account set-ups with eBilling requirements; collaborating with the Accounting Systems Administrator to update appropriate fields according to client billing guidelines; submitting invoices electronically, taking accountability for successful submission and troubleshooting issues; and proactively following up regarding acceptance and timely payment of eBills.
• Communicating directly with clients as requested or as established. Concisely communicating arrangements with attorneys and clients on their matters; and providing clients with requested information on any special billing arrangements. Responding to all inquiries relating to same.
• Responding to inquiries relating to accruals, audits, and payment reports; recommending solutions based on billing trends relating to realization; and preparing ad hoc reports upon request.
• Maintaining updated pre-bill status reports for assigned portfolios.
• Monitoring the unapplied cash report and offering resolution when applicable and assisting Accounts Receivable with accurate payment applications. Keeping partners updated on available unapplied and trust funds and applying funds when needed.
• Establishing effective back-up support processes (cross-training and knowledge transfer) to ensure seamless support for all portfolio matters.

REQUIREMENTS:

• Bachelor’s degree in accounting, finance or business discipline preferred or equivalent experience.
• Prior law firm or professional services experience required.
• Experience with Elite software.
• Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills.
• High level of business acumen and ability to multi-task.
• Ability to assess pertinent information and anticipate needs and outcomes.
• Ability to prepare accurate, highly detailed work product and prioritize and manage time effectively.
• Talent for delivering exceptional client service through teamwork and an ability to work independently.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Ability to maintain a high level of confidentiality.
• Strong problem-solving skills.
• Possess reliability, dependability, and motivation.
• Excellent organization and communications skills, both oral and written.
• Flexibility to work additional hours as needed.

OTHER SKILLS AND ABILITIES:

The following will also be required of the successful candidate:

• Excellent writing skills
• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others.
• A self-starter who desires to show ownership and commitment to the job.
• Able to preserve confidentiality and exercise discretion.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Legal

• Industries

  Law Practice

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