Senior Billing Specialist

Considine Search; New York (NY); On-site; USD 125,000 - 175,000; Full time

Job summary

Considine Search is seeking a Legal Billing Analyst in New York with 2–5 years of experience in legal billing. You will prepare and process client invoices, ensure data accuracy, and resolve billing discrepancies while collaborating with attorneys and the billing team to support timely client invoicing.

The role requires strong analytical and communication skills, attention to detail, and proficiency with Elite 3E and E-billing systems.

Qualifications

• 2–5 years of experience in legal billing, preferably at a large law firm.
• Strong analytical and communication skills; detail-oriented.
• Experience with billing software Elite 3E and E-billing processes.

Responsibilities

• Prepare and process complex client invoices per guidelines.
• Ensure billing data accuracy for time entries and expenses.
• Identify and resolve billing discrepancies.
• Follow up with partners on delinquent billing matters.
• Generate billing reports and revenue summaries.
• Proactively manage collections and outstanding invoices.
• Assist with New Matter Intake and Conflict Search.
• Maintain confidentiality of client and firm information.
• Support special projects and other duties as assigned.

Skills

Communication

Analytical skills

Attention to detail

Billing process optimization

Tools

Elite 3E

E-billing systems

Job description

The ideal candidate will possess two to five years of experience in legal billing, preferably within a large law firm environment. This role is crucial in ensuring accurate and timely client invoicing, and requires strong analytical, communication, and organizational skills. The Legal Billing Analyst will work closely with attorneys and the billing team to manage all aspects of the billing process.

Responsibilities

• Prepare and process complex client invoices in accordance with firm and client guidelines, utilizing the firm’s billing software, Elite 3E.
• Ensure accuracy and completeness of billing data, including time entries, expenses, and various billing arrangements, including hourly or flat fee.
• Identify and resolve billing discrepancies and anomalies.
• Follow up with partners on outstanding or delinquent billing matters.
• Generate and analyze billing reports, including aging reports and revenue summaries.
• Accurately and timely process invoices, utilizing E-billing systems through various client portals and adhering to client billing guidelines.
• Proactively manage collections activities and follow up on outstanding invoices.
• Build and maintain strong relationships with attorneys and clients, address billing inquiries, and provide exceptional customer service.
• Assist with the Conflict Search and New Matter Intake Process, maintaining confidentiality of client and firm information.
Contribute to special projects and complete all other duties as assigned by the Billing Manager.

Knowledge, Skills, and Abilities Required

• Strong expertise in E-billing systems, electronic invoicing, and compliance with client billing guidelines.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with clients and colleagues.
• Detail-oriented mindset, ensuring accurate billing records, and proactive management of unbilled accounts.
• Proven ability to streamline billing processes.

Education and Experience

• Two to five years of experience in legal billing, preferably at a large law firm.

Working Conditions

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.

The firm provides competitive compensation and benefits to its employees, ensuring that they attract and retain the most talented individuals. The expected base salary for this role ranges from $125,000.00-$175,000.00, plus overtime and bonus. The base salary offer is based on a variety of factors which includes, but is not limited to, qualifications, education and experience.

• The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.